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VIVA HR

VIVA HR

The trusted solution for improving hiring pipelines and achieving team collaboration.

#5 dans Human Resources Management System
1 min read · Updated 11/17/2025
VIVA HR homepage screenshot

At a glance

Quick overview for VIVA HR: rating, pricing summary, key features, and highlights.

Ciroapp review

4.1
Affordable ATS with Powerful Collaboration Tools.

We recognize VIVA HR provides exceptional value and strong features, particularly for small businesses needing an accessible ATS. The platform excels at automated actions and team collaboration, which simplifies complex recruiting pipelines. Overall, we see VIVA HR as a powerful and affordable system, but potential users must also be aware of concerning reports related to unauthorized billing and platform-associated spam issues.

Pros

  • Pro:Excellent value proposition, especially for small business ATS needs.
  • Pro:Recruitment process is routinely described as smooth and stress-free.
  • Pro:Automated actions significantly simplify complex HR workflows.
  • Pro:Highly praised and responsive customer support team is readily available.

Cons

  • Con:Repeated association with candidate spamming and dubious emails on the platform.
  • Con:Reports cite difficulty canceling service and unauthorized recurring charges.
  • Con:Some high-value candidates are deterred by mandatory application questionnaires.
  • Con:Initial difficulty reported with posting jobs or receiving applicants during the trial stage.
Free trial
Yes
Range: $83–$299/monthFree trial, Monthly subscription, Yearly subscription
This section is a summary. Detailed sections about features, use cases, pricing, and reviews follow below.
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VIVA HR review, pricing, features, pros & cons

Are you tired of complicated hiring processes? Finding the right tools for team collaboration can be difficult. VIVA HR offers a reliable path forward.

It focuses on automated actions and clear hiring pipelines to simplify your workflow. ✨

What is VIVA HR?

VIVA HR is a robust platform designed to help organizations manage their talent acquisition and team engagement efforts. It appears built for internal users responsible for sourcing, hiring, and analyzing workforce metrics. The system provides practical communication tools, including Email and Text capabilities.

It effectively helps you manage the full journey, from candidate Sourcing to issuing Offer Letters. VIVA HR aims to improve overall communication and workflow efficiency within your company. âś…

VIVA HR Key Features

✨ Streamlined Talent Pipeline Management

VIVA HR helps organizations manage the full hiring journey, from prospect to new hire. Our system assists with initial Sourcing, helping you find the right people for your open roles. Once the right candidate is identified, you can efficiently finalize the process by issuing official Offer Letters directly through the platform.

This system focuses heavily on maintaining clear Hiring Pipelines. This visualization simplifies your workflow and ensures every step is structured and tracked. You always know a candidate’s precise status, which provides clarity for both your team and the applicants themselves.

✨ Powerful Automation and Core Analytics

The platform is built around the efficiency of Automated Actions. These features speed up manual tasks and greatly reduce team effort, allowing you to focus on meaningful engagement. You can set up candidate automations to handle repetitive workflows, maximizing efficiency as your organization grows.

To support smart decision-making, the software provides comprehensive Analytics. This reporting helps you gain a deep understanding of your process performance and recruitment bottlenecks. Use these metrics to inform your workforce strategy and continuously improve how you attract and hire top talent.

✨ Engaged Communication and Paperless Hiring

VIVA HR offers practical tools to keep applicants informed and engaged throughout the process. The system includes built-in Email and Text capabilities for direct, easy contact. Keeping communication inside the platform helps improve overall workflow efficiency and documentation.

For users needing advanced functionality, the platform supports eSignatures. This capability streamlines required paperwork, making the final steps of signing contracts secure and fast. This paperless process benefits both the hiring team and the new employee.

✨ Team Collaboration and Secure Access

The platform facilitates efficient internal workings through seamless Team Collaboration. This function helps ensure alignment between hiring managers, HR staff, and recruiters. It simplifies the input and feedback process for every member of the hiring team.

Critically, you can define specific access and security privileges using Custom User Roles and Access Management. This ensures only appropriate personnel can view or alter sensitive data. These security controls are vital when managing a growing team with multiple users accessing the system.

✨ Deeper Candidate Insights

Efficiently gather necessary details from applicants through standardized Questionnaires. This feature allows your team to collect crucial pre-screening information right away, speeding up initial evaluations and reducing time-to-hire.

The system also provides tools to utilize Culture Profiles during evaluation. These profiles provide valuable context about the candidates you are reviewing. This helps you assess culture fit alongside necessary skill requirements, leading to more informed and accurate hiring decisions.

✨ Advanced Connectivity and Recruiting Tools

VIVA HR offers robust tools for advanced sourcing and integration. Customers benefit from Social Job Sharing capabilities to broaden their reach. High-tier plans also feature Employee Referral Tracking, enabling you to formalize and measure your internal referral programs.

For enterprise users, the platform offers significant support tools, including an AI-powered Hiring Assistant and essential HRIS Integrations. Connecting directly with your existing core HR systems ensures seamless data flow and top operational efficiency.

Use Cases

🤖 Automating Candidate Updates and Screening

When dealing with high application volume, manual communication slows everything down. VIVA HR uses powerful Automated Actions to manage routine tasks instantly. You can set up workflows to send rejection emails automatically when a candidate fails a specific Questionnaire section. This ensures applicants receive timely responses without requiring staff intervention.

For Premier plan users, you can also utilize Text Messaging features for immediate critical communications. You save valuable time by automating these steps right within the Hiring Pipeline.

đź‘Ą Achieving Seamless Team Collaboration

Your hiring process often involves input from multiple people, including HR, hiring managers, and department leads. VIVA HR facilitates efficient Team Collaboration by centralizing all candidate records. Everyone on the hiring team can view application stages and progress right within the system.

Use the specific pipeline stages to ensure every stakeholder knows whose turn it is to act. This transparency reduces confusion and speeds up decision-making across departments.

✍️ Securing Final Offers and Onboarding

Problem: Waiting days for a candidate to physically sign and return an official job offer slows down critical hires.

Approach: Use VIVA HR’s Offer Letters feature to generate and send legally binding documents immediately. Premier subscribers can utilize built-in eSignatures to secure acceptance digitally and efficiently.

Expected outcome: You significantly reduce the time between verbal acceptance and secured, official paperwork, locking in your top talent faster.

Tip: Combine Offer Letters with automated reminders to follow up instantly if a candidate views the document but hasn’t signed it yet.

🔍 Sourcing and Engaging Passive Candidates

Finding talent requires reaching broad audiences across various channels. VIVA HR helps you start the journey right using powerful Sourcing tools. You can quickly share job postings across social platforms using Social Job Sharing.

Furthermore, maximize your internal network by leveraging the Referrals feature. This system tracks candidates nominated by current employees, ensuring you acknowledge successful recommendations and measure the efficacy of employee-led sourcing efforts.

🛡️ Customizing Access for Security and Compliance

In a scaling business, not everyone needs to see all confidential hiring data or access all settings. The Premier plan offers sophisticated Custom User Roles and Access Management capabilities. You can define specific security privileges based on an employee’s role.

For example, grant a department manager permission to review candidates only in their specific pipeline. Meanwhile, the HR Director retains full control over comprehensive Analytics and system configurations. This structured approach maintains security and streamlines user experience.

đź“Š Gaining Strategic Insight via Data

You need accurate data to understand where your hiring efforts are succeeding and where they lag. VIVA HR provides comprehensive Analytics to inform your strategy. These tools help HR leaders analyze performance metrics efficiently.

You can use these insights to optimize budgets and identify bottlenecks in your current Hiring Pipelines. This deep understanding informs better hiring decisions moving forward.

Pricing Overview for VIVA HR

Pricing range
$83–$299/month
Pricing types
Free trial, Monthly subscription, Yearly subscription

VIVA HR offers flexible subscription plans: Standard ($83/mo), Growth ($125/mo), and Premier ($299/mo). All core software plans include a free trial and offer substantial savings, up to 42%, when billed annually instead of monthly.

Plans & Pricing

Standard

Monthly$83
Limited to 5 active job postings and 1 user.
  • 5 Active Job Postings
  • 1 Location
  • 1 User
  • Unlimited Candidates
  • Unlimited Culture Profiles
  • Candidate Automations
Start Free Trial

Growth

Monthly$125
None explicitly listed regarding usage.
  • Unlimited Job Postings
  • Unlimited Locations
  • Unlimited Users
  • Unlimited Candidates
  • Unlimited Culture Profiles
  • Candidate Automations
  • Dedicated Phone Support
Start Free Trial

Premier

Monthly$299
None explicitly listed regarding usage.
  • All Growth Features +
  • AI-powered Hiring Assistant & recruiting tools
  • eSignatures
  • Custom Roles & Permissions
  • Text Messaging
  • Dedicated Customer Service
  • HRIS Integrations
  • Employee Referral Tracking
  • + 1 more features
Start Free Trial

Hiring Autopilot

MonthlyManaged Service
A managed service; contact for custom pricing and scope.
  • Managed job ad creation and optimization
  • Applicant screening
  • Pre-employment checks
  • Schedule on-site interviews
  • Job scorecards and interview guides
  • Build a branded career page
Not explicitly stated

VIVA HR costs between $83 and $299 per month with three main software plans: Standard at $83/month, Growth (Most Popular) at $125/month, and Premier at $299/month, plus a managed service option called Autopilot.

Let's look closely at what features are included with each plan, so you can choose the best fit for your team. Billing is flexible, allowing monthly payments or annual billing which saves up to 42%.

Standard

Price: $83/mo Websites Supported: Not explicitly stated Best For: Limited hiring needs or small teams Refund Policy: Not explicitly stated Other Features:

  • 5 Active Job Postings
  • 1 Location
  • 1 User
  • Unlimited Candidates
  • Candidate Automations

The Standard plan is a great entry point if you are just beginning to formalize your internal hiring process. It's designed specifically for small organizations that manage a few recruitments at one time and only need access for one primary user. Despite the user limit, it still offers crucial unlimited features like candidates and culture profiles.

Growth (Most Popular)

Price: $125/mo Websites Supported: Not explicitly stated Best For: Growing teams needing scalability and multiple users Refund Policy: Not explicitly stated Other Features:

  • Unlimited Job Postings, Locations, and Users
  • Unlimited Candidates and Culture Profiles
  • Candidate Automations
  • Dedicated Phone Support

This is VIVA HR's most popular offering for a reason! It provides complete capacity, removing all core usage limitations on job postings, locations, and users. If your business is scaling rapidly and multiple individuals need access to manage continuous hiring efforts, the Growth plan offers outstanding value and dedicated support. 🚀

Premier

Price: $299/mo Websites Supported: Not explicitly stated Best For: Organizations requiring advanced AI, HR tools, and deep integration Refund Policy: Not explicitly stated Other Features:

  • All Growth features included
  • AI-powered Hiring Assistant & recruiting tools
  • eSignatures and Text Messaging
  • Custom Roles & Permissions and Access Management
  • Dedicated Customer Service and HRIS Integrations

For larger organizations or high-volume recruitment teams, the Premier plan delivers powerful, expanded functionality. This tier adds sophisticated essentials like AI assistance, necessary security controls (Custom Roles), and integrates directly with your existing core HR systems (HRIS). It’s the ideal selection when compliance and top operational efficiency are main priorities.

Hiring Autopilot

Price: Not explicitly stated (Managed Service) Websites Supported: Not explicitly stated Best For: Teams ready to completely outsource their hiring processes Refund Policy: Not explicitly stated Other Features:

  • Create, optimize, and manage job ads
  • Applicant screening and pre-employment checks
  • Schedule on-site interviews
  • Job scorecards and interview guides

Hiring Autopilot is a unique, comprehensive managed service where VIVA HR handles the recruiting needs entirely. This option is perfect for teams who lack the necessary time or expertise and simply want a completely hands-off approach. They manage everything from job ad creation to candidate screening. 🤝

VIVA HR invites you to try their service with zero commitment. All three standard software plans—Standard, Growth, and Premier—include a Free Trial so you can easily test the key platform features before committing to a subscription. While billing is typically monthly, choosing the annual billing option provides substantial savings, up to 42% off the monthly rate. No specific free plan or money-back guarantee policy is visibly advertised.

User Reviews

User feedback is sharply divided, presenting VIVA HR as a highly valuable tool but one associated with serious operational warnings. Many users rave that it is the perfect, inexpensive ATS solution for small businesses, praising its ability to organize job postings, streamline candidates, and provide a game-changing recruitment strategy.

The customer support team is frequently called "amazing" and "fantastic," often offering prompt, helpful responses. However, a significant portion of feedback raises major alarms regarding system governance.

Users reported receiving dubious "appointment letters" or spam emails, linking the VIVA HR mailing platform to potential scams and GDPR violations. Furthermore, accounts detail issues with unauthorized recurring charges after canceling trials, difficulty securing refunds, and poor responsiveness when addressing billing problems.

While the software’s core functionality and value are praised, prospective users must weigh this against reports of concerning platform integrity issues. 🚨

What users say elsewhere

N. Lee
· Trustpilot
5.0 / 5

We had a hard time finding the right ATS for our small business. Many options were too expensive or had unnecessary features. VIVAHR was exactly what we needed. It’s a 5-Star experience!

J. David
· Trustpilot
5.0 / 5

I needed a tool to organize our job postings and candidates efficiently. The trial proved successful, and we’ve already seen 80 technicians apply. I love this recruiting software; it’s perfect for hiring volume!

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Why use VIVA HR?

When choosing an HR platform, trust and proven success matter greatly. This system boasts strong evidence of reliability. Over 5,000 organizations trust VIVA HR (or AvaHR). They report an impressive 92% satisfaction rate overall. With an average customer rating of 4.9/5.0, users clearly find significant value in the product. It’s designed to bring accuracy and ease to complex HR tasks. 💡

Key Reasons to Choose VIVA HR:

  • Benefit from Automated Actions that reduce manual effort and speed up tedious tasks.
  • Gain deep understanding using comprehensive Analytics to inform your workforce strategy.
  • Easily manage the entire talent lifecycle, from initial Sourcing to sending official Offer Letters.
  • Facilitate efficient internal workings through seamless Team Collaboration capabilities.
  • Define specific access and security privileges with powerful Custom User Roles.
  • Quickly gather necessary details from applicants using standardized Questionnaires.

Ready to transform your workflow with VIVA HR?

Try it nowView pricing

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Frequently Asked Questions

How is the pricing structure determined? Is it based on the number of users or the usage?

The pricing is fixed per tier, but the features and capacity change significantly. The Standard plan limits you to one user and five job postings per month. Growth and Premier plans eliminate limits entirely, offering unlimited users and unlimited job postings for a flat monthly fee.

Which plans include integrations, specifically for existing HR systems?

HRIS (Human Resources Information System) integrations are a feature exclusive to the Premier plan. The official pricing page generally states the platform supports thousands of integrations, but it does not list specific third-party partners.

What kind of dedicated support is included with the different subscription levels?

The Growth plan includes Dedicated Phone Support to help with your hiring needs. If you subscribe to Premier, you receive Dedicated Customer Service. Support availability for the entry-level Standard plan is focused on general Onboarding Support.

How long does the free trial last for new users?

All three core subscription options—Standard, Growth, and Premier—include a free trial. However, the official VIVA HR website does not explicitly state the specific duration or number of days for the trial period.

Is there a money-back guarantee or cancellation policy?

VIVA HR does not specify a money-back guarantee policy for its software plans. Details regarding subscription refunds or the cancellation process are not explicitly stated on the official site.

What assistance is available for new users during setup and migration?

VIVA HR helps new users start quickly with a highly intuitive onboarding process. All customers receive Guided Onboarding, and the Standard plan specifically lists Onboarding Support in its features.

What are the core differences between the Standard and Growth plans?

The Standard plan is best for limited hiring, capped at 5 active job postings and 1 user. The Growth plan is the most popular choice, offering unlimited job postings, unlimited locations, and unlimited users for scaling teams.

Can I receive a discount by committing to a yearly subscription?

Yes, choosing annual billing instead of monthly provides significant cost benefits. You can save up to 42% on the standard monthly rate by opting for the full year commitment.

What advanced features relate to security and access control?

If security and data governance are your priority, the Premier plan is necessary. It includes sophisticated features like Custom Roles & Permissions and full Access Management.

Which plans include tools for communicating directly with candidates?

All core plans feature Email capabilities for candidate communication. The Premier plan expands this to include text messaging capabilities, allowing for broader outreach.

If I require AI assistance for recruiting, which plan should I choose?

AI-powered tools are specialty features reserved for the highest tier. You must select the Premier plan to access the AI-powered Hiring Assistant and advanced recruiting tools.

What is the Hiring Autopilot service and how much does it cost?

Hiring Autopilot is a managed service where VIVA HR handles the recruiting entirely for you. Pricing for this unique managed service is custom and is not publicly listed on the website.

Ready to try VIVA HR? Check out the official site or pricing.
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