Motion Review, Pricing, Features with Pros and Cons

In this Motion review, you'll find more information about its features, pricing, pros and cons and why you should consider using it.
9.1/10 (Expert Score)
Product is rated as #7 in category Project Management
9.1Expert Score
There are now 13 months in a year

Unlock a new level of productivity with Motion, the AI-driven project management software that takes the hassle out of planning. Seamlessly integrate your existing calendars, enjoy customized workspaces, and foster real-time team communication—all in one platform. With Motion’s intelligent task prioritization and automated scheduling, you’re not just managing projects; you’re mastering them !

Customer support
Value for money
Ease of use
  • Task prioritization
  • Communication tools
  • Automated planning
  • Integrates with existing calendar
  • Custom workspaces and templates
  • Slow updates
  • Some bugs
  • Lackluster customer support
  • Quite expensive
  • Limited mobile app

Looking for a project management solution that promises to revolutionize your workflow? Dive into our comprehensive review on Motion, the AI-driven software that’s making waves in the industry.

From automated planning to team collaboration, we’ve got all your burning questions covered. Discover the pros, cons, and everything in between to find out if Motion is the game-changing tool you’ve been searching for.

Read further to learn more about Motion, in our review we will detail its features, pros and cons with our rating, and a conclusion about why you should use it.

Click on “open” if you want to see exactly what we will talk about in the rest of this article.


What is Motion?

Motion is a comprehensive project management software that integrates task management, calendar scheduling, and meeting planning into a single platform.

Utilizing AI and automation, the software intelligently plans your day, prioritizes tasks, and even reschedules work that hasn’t been completed.

Motion overview

It aims to increase productivity by 137% by eliminating manual planning and prioritization.

Motion also offers features like Kanban or list views for project tracking, automatic task and project scheduling for teams, and a unique “Happiness Algorithm” designed to maximize user satisfaction while boosting productivity.

The platform is trusted by over 50,000 top performers and teams and offers a 7-day free trial.

Motion specifications

Features1-click email assistant / Automated scheduling and planning / Calendar management / Calendar sync / Central billing / Collaboration Tools / Collaboration and Communication / Desktop application / Google calendar sync / Google meet integration / Integrated Project Management Tools / Labeling / Microsoft Outlook 365 / Mobile app / Notifications / Project Management / Project Management Features / Task Management / Team Management / Team and Collaboration / Zapier Integration / Zoom integration
Best suited forSmall businesses, Mid size businesses, Large enterprises
Website languagesEnglish
Website URLVisit official website
Support linkSupport page
Live chatYes
Company addressMountain View, CA
Year founded2020


Motion pricing: How much does Motion cost?

Ready to take your project management to the next level without breaking the bank? Motion offers flexible pricing plans to suit both individual professionals and entire teams.

With plans ranging from $19 to $34 per month for individuals and $12 to $20 per user per month for teams, there’s an option for every budget. Find the plan that’s right for you and start mastering your projects today!

Pricing rangeFrom $12 to $19 per month
Pricing typesMonthly subscription
Free planNo
Free trialYes, 7 days
Money back guaranteeNo
Pricing page linkSee plans

Motion pricing plans


Individual Plan

  • Cost: $19 per month when billed annually or $34 when billed monthly
  • Features:
    • Task management
    • Project management
    • Automated scheduling and planning with AI
    • Calendar management
    • Meeting booking pages and templates
    • 1-click email assistant
    • Desktop and Mobile app
    • Dedicated customer support

Team Plan

  • Cost: $12 per user per month when billed annually or $20 per user when billed monthly
  • Features:
    • Everything in the Individual plan, plus:
    • Collaboration on projects and tasks with your entire team
    • Automated planning and prioritization of tasks for each team member
    • Central billing
    • 40% discount per member


Motion features: What can you do with it?

The features of Motion are designed to streamline project management, enhance team collaboration, and automate routine tasks.

From automated planning and diverse viewing options to robust communication tools and customizable workspaces, Motion offers a comprehensive suite of features to manage projects efficiently.

Automated Project Planning

Motion projects

Motion’s automated project planning is designed to handle the bulk of the planning process for you. It not only adds project tasks to team members’ calendars but also calculates how much each team member can realistically accomplish within a given timeframe.

The software then uses this information to build a prioritized, custom schedule for each individual. This level of automation aims to eliminate the inefficiencies of manual planning, allowing teams to focus more on execution rather than planning.

Board and List Views

Motion board view

The software offers two primary ways to visualize your projects: Board view and List view. In Board view, projects are categorized by their current status, such as “In Progress,” “Completed,” or “Pending,” providing a quick overview of where everything stands.

The List view, on the other hand, offers a more detailed look at all your projects and tasks, including deadlines, responsible team members, and current status, among other details.

Note and Attachment Features

Motion notes

Motion provides a centralized location for all project and task-related notes, making it easier to keep track of important details.

You can also attach various types of files to projects and tasks, such as documents, spreadsheets, and images. This feature ensures that all relevant information and resources are readily accessible to team members within the platform.


Motion communication

The software enhances team collaboration by allowing users to comment directly on projects and tasks.

This feature facilitates real-time communication and ensures that all team members have the most current information. It eliminates the need to switch between different platforms for discussions, keeping all project-related communication in one place.

Auto Scheduling

Motion auto scheduling

One of Motion’s standout features is its auto-scheduling capability. The software can automatically allocate tasks and projects to team members’ schedules, effectively blocking out time for focused work.

This feature also prioritizes tasks based on their importance and deadlines. For those who prefer a more hands-on approach, the auto-scheduling feature can be turned off, allowing for manual planning.

Custom Workspaces and Templates

Motion templates

Motion allows for the creation of custom workspaces, which can be tailored for specific teams or projects.

This enables better organization and separation of work. Additionally, the software allows you to create templates for common projects, making it easier to initiate new projects without having to start from scratch each time.

Labeling and Search

Motion labeling

The labeling feature in Motion enables you to categorize tasks and projects for easier tracking and retrieval. You can create custom labels based on project type, priority, or any other criteria that suit your needs.

The search function complements this by allowing you to quickly find tasks or projects based on various parameters, such as labels, deadlines, or team members involved.


Motion notifications

Motion offers a robust notification system that can be customized to suit your preferences. You can choose to receive updates via email or Slack, depending on which platform you’re more comfortable with.

The notifications can include updates on task completions, upcoming deadlines, and any changes made to projects or tasks. This ensures that you’re always in the loop and can react promptly to any developments.


Motion integrations

Google Calendar

Motion’s integration with Google Calendar allows you to manage all your meetings, events, and tasks in one place.

You can sync multiple Google Calendars, providing a unified view of all your commitments. This feature eliminates the need to switch between different platforms, making your scheduling more efficient.


With Motion’s Zoom integration, you can schedule and join Zoom calls directly from the Motion interface.

This feature simplifies the process of setting up virtual meetings, as you can do everything without leaving the Motion platform. It also allows you to see your Zoom meetings alongside other tasks and projects.


Motion’s Zapier integration opens up a world of possibilities by connecting with thousands of popular apps. Whether you want to automate data transfer, set up custom workflows, or integrate with CRM systems, Zapier makes it all possible right from within Motion.


If you’re running late or need to reschedule a meeting, Motion’s Gmail integration allows you to send custom reminders and rescheduling requests.

This feature is particularly useful for keeping all stakeholders in the loop and ensuring that everyone’s schedules are updated in real-time.

Microsoft Teams

Motion also integrates with Microsoft Teams, allowing you to schedule and join Teams calls directly from the software.

This feature is especially beneficial for businesses that rely on Microsoft’s ecosystem, as it streamlines communication and keeps all project-related activities in one place.

Google Meet

Similar to the Zoom and Teams integrations, Motion allows you to schedule and join Google Meet calls directly from the platform. This adds another layer of convenience for users who prefer using Google’s suite of productivity tools.

Microsoft Outlook 365

Motion’s integration with Microsoft Outlook 365 enables you to manage all your Outlook Calendar events, meetings, and tasks within Motion.

You can sync multiple Outlook Calendars, providing a comprehensive view of your schedule. This is particularly useful for businesses that are deeply integrated into Microsoft’s ecosystem.


Motion review: Why you should use it?

Choosing Motion as your project management software can significantly streamline your workflow and boost productivity. The software’s AI-driven features intelligently plan your day, prioritize tasks, and even reschedule work that hasn’t been completed.

Its integration capabilities with calendars and the ability to automatically schedule tasks make it a powerful tool for both individual and team productivity.

With over 50,000 top performers and teams trusting the platform, Motion aims to increase productivity by 137% and offers a 7-day free trial to get you started.

Motion conclusion


  • Automated Planning: AI-driven features that automate 90% of project planning.
  • Calendar Integration: Seamlessly integrates with your existing calendars.
  • Customization: Allows for custom workspaces and templates for different projects.
  • Communication: In-built features for team communication and file sharing.
  • Task Prioritization: Intelligent algorithms prioritize tasks based on deadlines and importance.


  • Limited Mobile App: Users have reported that the mobile app is nearly unusable and lacks integration with other tools.
  • Bugs and Customer Support: Some users have experienced bugs and found customer support to be lackluster.
  • Price: Considered expensive compared to other project management tools.
  • Slow Updates: Users have noted that the software doesn’t see frequent significant updates, affecting its long-term viability.
  • Limited Basic Features: Some users feel that the software is missing basic features and functionalities.


Frequently Asked Questions

How does Motion’s Automated Planning work ?

Motion uses AI algorithms to automate up to 90% of project planning. It adds tasks to team members’ calendars, calculates team capacity, and creates prioritized schedules for each individual, eliminating the need for manual planning.

Can I integrate Motion with my existing calendar ?

Yes, Motion seamlessly integrates with popular calendar services like Google Calendar and Outlook, making it easier to manage your tasks and appointments in one place.

What customization options does Motion offer ?

Motion allows you to create custom workspaces and templates for different projects. You can also add labels to tasks and projects for easier categorization and tracking.

How does Motion facilitate Team Communication ?

Motion has built-in features that allow team members to comment directly on projects and tasks. It also supports file attachments, making it a centralized platform for all project-related communication.

Is Motion mobile-friendly ?

While Motion does offer a mobile application, users have reported that it is nearly unusable and lacks integration with other tools, making it less ideal for on-the-go task management.

Motion Review, Pricing, Features with Pros and Cons
Motion Review, Pricing, Features with Pros and Cons