Asana vs Motion
Features, use cases, pros and cons, and pricing side by side — and which one to pick.
Best for: Cross-functional teams coordinating projects across departments, Marketing, operations, IT, and leadership teams managing many workflows
Read the full Asana reviewBest for: Individuals overwhelmed by long task lists and calendar juggling, Small teams that want project updates without constant check-in meetings
Read the full Motion reviewCommission may apply at no extra cost
Asana vs Motion: features compared
Compare key features side by side
Feature Comparison Summary
Which should you choose?
Choose Asana if
- You're a cross-functional team needing portfolios, goals, and workload views
- You need governed AI agents and Fortune 100-scale security
Choose Motion if
- You want AI to plan and timeblock your calendar for you
- You're an individual or small team replacing several apps with one
- You value auto-built projects and AI meeting notes daily
Asana vs Motion: pros and cons
Asana ties tasks, projects, and goals together in one shared Work Graph, with pre-built AI Teammates, strong security, and free guests on paid tiers — though portfolios, workload, and approvals sit behind the $24.99 Advanced plan. Overall, it's a polished, recommendable pick for cross-functional teams that can absorb the per-seat costs and commit to annual billing.
Pros
- Pre-built AI Teammates like Launch Planner, Status Reporter, and Workflow Optimizer arrive ready to use on real projects—no agent-building required—turning goals into timelines and updates into executive-ready reports.
- AI governance is built in — every agent gets an identity, scoped permissions, an audit trail, and cost limits, all managed from the same admin console as human users—rare among work management tools.
- The free Personal plan includes unlimited tasks, projects, and storage for up to 2 users with no credit card required, and the free trial lets teams test the full platform risk-free.
Cons
- Key capabilities are gated behind the Advanced tier — portfolios, goals, workload management, approvals, and proofing all require the $24.99/user/month plan, which adds up quickly for larger teams.
- Monthly billing carries a steep premium over annual—$13.49 vs. $10.99 on Starter and $30.49 vs. $24.99 on Advanced (up to ~18% more)—penalizing teams that can't commit to a year upfront.
- Enterprise pricing is quote-only with no published numbers, so organizations needing SSO, SCIM, or capacity planning must go through a sales cycle before budgeting.
Motion aims to plan your tasks, calendar, projects, and meetings for you, with wide integrations, SOC 2 Type 2 compliance, and pricing from $19 to $29 per seat. The trade-offs are real: no free plan, credit-based AI that can trigger overages, and a replace-everything pitch. Overall, it's worth trialing if you're drowning in planning work.
Pros
- The AI task planner re-optimizes your schedule hundreds of times a day, separating do dates from due dates and flagging at-risk work days or weeks before deadlines slip
- Projects generate themselves from a description — tasks, deadlines, stages, and assignees — with statuses updating automatically so status-chasing meetings become unnecessary
- The calendar merges Google, Outlook, and iCloud accounts into one double-booking-proof view and timeblocks tasks directly onto your schedule
Cons
- AI features run on a monthly credit allowance (7,500 on Pro AI, 15,000 on Business AI), so heavy users face overage charges of 19–25 cents per 100 extra credits
- Motion positions itself as a full replacement for tools like Asana, Notion, and Calendly rather than an add-on, so adopting it means migrating off tools your team may already rely on
- Collaboration features work best when teammates live inside Motion, which can be a hard sell for teams unwilling to move conversations into a new app
Asana and Motion in detail
Asana
Asana is a work and project management platform for teams that want one clear picture of their work. It connects people, tasks, projects, goals, and dependencies in what the company calls the Work Graph. It now also runs AI Teammates—pre-built agents that join real workflows. It serves cross-functional teams, small businesses, agencies, nonprofits, and enterprises across industries like healthcare, retail, and government.
Standout features
- Everything connects in the Work Graph
- AI Teammates that join real workflows
- Shared memory means no repeated context
- Govern agents like people
- Build workflows without code
Use cases
- Run product launches without the chaos
- Keep leadership in the loop, automatically
- Connect company goals to daily work
- Adopt AI agents with real governance
Motion
Motion is an AI-powered productivity platform that bundles task planning, project management, calendar scheduling, meeting notes, docs, workflows, and reporting into one app. It's aimed at individuals, small teams, and large businesses — the site says it's built for everyone from 1 person to a 1,000-person team. The pitch: AI handles prioritizing, scheduling, and status updates while you focus on the work itself.
Standout features
- A Task List That Plans Itself
- Projects That Build and Manage Themselves
- A Calendar That Reroutes Your Day
- Meetings, Docs, and Workflows That Connect
- See Where Every Project Stands
Use cases
- Plan your day without planning it
- Run projects without chasing updates
- Make every meeting count
- Manage team capacity with confidence
Pricing compared
List prices from each vendor's pricing page, before taxes and add-ons. Costs are per month.
| Pricing compared | Asana | Motion |
|---|---|---|
| From (cheapest paid plan) | $13.49/mo Starter · per user | $19/mo Pro AI · per user |
| Free plan | Yes Up to 2 users; 100MB max per file | No |
| Free trial | Yes | Yes |
| Money-back guarantee | Not stated | Not stated |
| Annual billing savings | Up to 19% | — |
| Pricing model | Per user | Per user |
| Cost for 1 user | FreeCheaper Personal plan, billed monthly | $19/mo Pro AI plan, billed monthly |
| Cost for 5 users | $67.45/moCheaper Starter plan, billed monthly | $95/mo Pro AI plan, billed monthly |
| Cost for 10 users | $134.90/moCheaper Starter plan, billed monthly | $190/mo Pro AI plan, billed monthly |
| Cost for 25 users | $337.25/moCheaper Starter plan, billed monthly | $475/mo Pro AI plan, billed monthly |
| Plans | 4 | 2 |
| Prices checked | Checked Oct 12, 2026 | Prices not verified yet — see the vendor page. |
| Price history | Tracking prices since Oct 1, 2026. No price change detected yet. | No tracked prices yet |
- Cheapest plan that fits each team size. Per-user plans are multiplied by the number of users (respecting stated minimums and seat packs). Plans that include some users cost their base price plus the extra-user price for each user beyond those included. Flat-priced plans with no stated user limit are counted as one licence per user.
Cheaper for your team size
For 5 users (billed monthly), Asana costs $67.45/mo vs Motion at $95/mo.
- Asana is cheaper at every team size we checked (1 to 25 users).
- For 1 user (billed monthly), Asana costs $0/mo vs Motion at $19/mo.
- For 10 users (billed monthly), Asana costs $134.90/mo vs Motion at $190/mo.
- For 25 users (billed monthly), Asana costs $337.25/mo vs Motion at $475/mo.
- Only Asana has a free plan.
Computed from published list prices on the dates shown. Excludes taxes, add-ons and promotions.
More comparisons
Frequently Asked Questions
Do Asana or Motion offer free trials?
Both do. Asana's trial needs no credit card, and you can sign up with Google or Microsoft. Motion offers a risk-free trial it says you can cancel in one click.
Which handles larger teams better?
Asana. Enterprise tiers add SSO, SCIM, capacity planning, and 24/7 support, and it's used by 85% of Fortune 100 companies. Motion's site targets teams up to 1,000 people.