Unlock the secret to maximizing your team’s productivity and profitability with Toggl, the time-tracking software that’s more than just a stopwatch.
In this comprehensive guide, we delve into Toggl’s robust features—from intuitive time tracking to data-driven insights—and weigh the pros and cons to help you decide if this is the tool that will elevate your team’s performance.
Read further to learn more about Toggl, in our review we will detail its features, pros and cons with our rating, and a conclusion about why you should use it.
Click on “open” if you want to see exactly what we will talk about in the rest of this article.
Overview
What is Toggl?
Toggl is a time-tracking software designed to optimize team performance and enhance profitability. The platform is trusted by over 5 million users across 120 countries and offers features for billing, invoicing, and employee time tracking.

It aims to make time tracking painless and efficient, reporting a 25% increase in billable hours for its users. Toggl also offers project time tracking and team capacity planning, allowing for real-time assessment of resource availability and workload.
The software integrates two main tools: Toggl Track for time tracking and Toggl Plan for project planning, both aimed at maximizing productivity and profitability.
Toggl is committed to anti-surveillance, ensuring that the data collected is accurate and that employees are comfortable using the platform.
Toggl specifications
Features | API / Adobe PS and XD / Appointment Scheduling / Automation Apps / Browser extension / Calendar management / Calendar sync / Company Timeboard / Comprehensive Reports / Dashboard / Desktop application / Flexible Time Tracking / For Teammates / Get detailed reports / Integrate Seamlessly with Salesforce / Locked Time Entries / Mobile app / Offline Tracking / One-click Timers / Performance Reports / Project Alerts / Project Estimates / Project Management / Real-time Analytics Dashboard / Real-time Collaboration / Real-time Dashboard / Real-time Reporting / Realtime Reports / Scheduled Reports / Scheduler / Screen Time Management / Screen time tracking / Single Sign-On (SSO) / Team Management / Team Member Audits / Team Reminders / Team access / Team and Collaboration / Time Off Management / Time Tracking / Time Tracking and Attendance / Time insights / Timesheet / Unlimited Projects / User Groups and Roles / Webhooks |
Website URL | Visit official website |
Support link | Support page |
Company address | Tallinn, EE |
Year founded | 2007 |
Pricing
Toggl pricing: How much does Toggl cost?
With pricing plans ranging from $0 to $20 per user per month, and even custom pricing for enterprise-level needs, Toggl offers a versatile suite of features designed to boost your productivity and profitability.
Whether you’re a freelancer, a small team, or a large organization, there’s a Toggl plan tailored just for you!
Pricing range | From $10 to $20 per month |
Pricing types | Annual subscription / Monthly subscription |
Free plan | Yes |
Free trial | Yes, 30 days |
Money back guarantee | No |
Pricing page link | See plans |
Toggl pricing plans

Free Plan
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- Cost: $0
- Users: Up to 5
- Features: Unlimited time tracking, unlimited projects, clients, and tags, exportable reports, web app, mobile apps, desktop apps, automated time tracking triggers, idle time detection, Pomodoro timer, and more.
Starter Plan
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- Cost: $10 per user per month (or $9 if billed annually)
- Features: Everything in Free, plus billable rates, time rounding for reports, favorite time entries, saved reports for quick online access, project time estimates and alerts, tasks (sub-projects), and more.
Premium Plan
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- Cost: $20 per user per month (or $18 if billed annually)
- Features: Everything in Starter, plus archive clients, fixed fee projects, team time tracking reminders, scheduled reports via email, time tracking audits, project forecasts and analysis, centralized control of labor costs and billable rates, historical billable rates, and more.
Enterprise Plan
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- Cost: Custom pricing, unlimited users
- Features: Everything in Premium, plus manage multiple workspaces under one organization, priority support, expert training and assistance, customizable solutions, and volume discounts for large teams.
All plans come with a free, 30-day trial of Toggl Track Premium—no credit card required. You can choose to upgrade at the end of the trial or continue using Track for free.
Features
Toggl features: What can you do with it?
The features of Toggl are designed to offer a comprehensive solution for time tracking, project management, and team collaboration.
From real-time tracking and detailed reporting to seamless integrations and robust administrative controls, these features aim to streamline workflows and enhance productivity.
Time Tracking Features
Timeline
The Timeline feature automatically tracks your app and browser activity to create an accurate record of your work. All the data collected is private, and you have the discretion to choose what you include in your time entries.
This feature is particularly useful for those who want to understand their work habits better or need to provide a detailed account of their time spent on specific tasks or projects
Calendar View

The Calendar View feature integrates your time entries into a calendar format that can be synced with Google and Outlook calendars. This provides a visual representation of your time allocation, making it easier to see how your day or week is planned out.
It’s particularly useful for those who are accustomed to using calendar apps for scheduling and want to see their time tracking data in a familiar interface.
Favorites
The Favorites feature lets you pin your most frequently used time entries to the top of your Timer page in the web app. This provides easy access to the tasks or projects you work on regularly, saving you the time and effort of searching through a long list of entries.
Offline Tracking

Offline Tracking allows you to continue tracking time even when you’re not connected to the internet. The feature enables real-time tracking that can be synced later when you regain connectivity.
This is beneficial for those who may need to work in environments without stable internet access but still want to keep accurate records of their time.
One-click Timers
The One-click Timers feature simplifies the time tracking process by allowing you to start a timer for a specific project or client with just a single click. You can also add or edit details later, making it convenient for those who are multitasking or switching between different tasks and projects.
Mobile and Desktop Apps

Toggl offers Mobile and Desktop Apps to facilitate time tracking across different devices. The mobile app is designed for tracking time while on the move, whereas the desktop app offers a more personalized, automated time tracking workflow that minimizes distractions.
This cross-platform availability ensures that you can track time effectively, regardless of where you are or what device you’re using.
Integrations

Browser Extensions
The Browser Extensions feature provides over 100 integrations with popular browsers like Chrome, Firefox, and Edge. This allows you to embed the Toggl timer directly into the user interface of other online apps you’re using.
For example, if you’re working within a project management tool or a CRM, you can start and stop the Toggl timer without having to switch tabs or applications, making the time tracking process more seamless.

API and Webhooks
API and Webhooks offer a way to build custom reports or dashboards tailored to your specific needs. This feature is particularly useful for businesses that require specialized reporting capabilities or want to integrate Toggl’s time tracking data into their existing systems.
It provides a flexible way to manipulate and present data, allowing for a more customized approach to time tracking and reporting.
Calendar Integrations
The Calendar Integrations feature allows you to view your Google and Outlook Calendar events within Toggl’s Calendar view.
This means you can see your meetings, appointments, and other scheduled events alongside your time tracking data. It’s a convenient way to manage your time more effectively and ensure that you’re not double-booking yourself.
Salesforce and Jira
Toggl provides native integrations with Salesforce and Jira, popular tools often used by larger teams for customer relationship management and project tracking, respectively.
These integrations ensure that you always have up-to-date data to track time against, allowing for more accurate reporting and better project management.

Automation Apps
The Automation Apps feature allows Toggl to connect with third-party apps like Zapier to create automated workflows.
This can include anything from automatically starting a timer when a new task is created in another app, to sending a summary report to your email at the end of the day. It’s a way to make your time tracking process more efficient and integrated with the other tools you use.
Adobe PS and XD
For creative professionals who use Adobe Photoshop and XD, Toggl offers a time tracking plugin for these platforms.
This allows you to track the time you spend on design tasks directly within the Adobe interface, eliminating the need to switch between apps and making the tracking process more streamlined.
Toggl Plan
Toggl Plan is another tool offered by Toggl that focuses on project planning. The feature allows you to start and stop timing your tasks within Toggl Plan, and this data will automatically be reflected in your Toggl Track workspace.
It’s a way to keep your project planning and time tracking data in sync, providing a more cohesive approach to managing your work.
Reporting
Summary, Detailed, and Weekly Reports

The Summary, Detailed, and Weekly Reports feature offers varying levels of detail to suit different reporting needs. You can choose to see a high-level summary, a detailed breakdown, or a weekly overview of your time tracking data.
These reports can be exported in various formats such as CSV, PDF, or Excel, making it easier to share the data with clients or team members. This flexibility in reporting allows you to tailor the information to specific audiences, whether it’s for internal review or client billing.
Saved Reports

With the Saved Reports feature, you can create dynamic permalinks for specific reports that you generate. This is particularly useful if you have recurring reporting needs and want to save time by not having to recreate the same report multiple times.
You can also share these permalinks with clients or team members, allowing them to view live, up-to-date data without needing to generate new reports.

Billable Rates
The Billable Rates feature allows you to assign different billable rates to workspaces, team members, or individual projects. This enables more precise revenue tracking and can be particularly useful for agencies or freelancers who work on multiple projects with varying rates.
By assigning billable rates, you can easily see which activities are most profitable and make informed decisions about resource allocation.
Time Rounding
Time Rounding is a feature that automatically rounds your time entries up or down to the nearest interval of your choice.
This can be useful for billing purposes, where you might need to round time to the nearest quarter-hour, for example. It ensures that your billing is consistent and eliminates the need to manually adjust time entries for invoicing.
Scheduled Reports
The Scheduled Reports feature allows you to set up automatic email delivery of your favorite reports at regular intervals. Whether you need daily, weekly, or monthly updates, you can schedule these reports to arrive in your inbox automatically.
This eliminates the need to manually generate and send reports, saving you time and ensuring that you and your team are always up-to-date with the latest data.
Project Management
Project Dashboard

The Project Dashboard feature offers a visual representation of your project’s timelines and budgets. It allows you to forecast how much time and resources will be needed for each project phase.
This visual data can help you spot problems early, such as scope creep or budget overruns, enabling you to take corrective action before issues escalate.
Tasks (Sub-projects)

The Tasks (Sub-projects) feature adds an extra layer of granularity below the project level. This allows teams to break down larger projects into smaller, more manageable tasks or sub-projects.
Each task can be assigned to specific team members and can have its own time and budget estimates, making it easier to manage workloads and generate precise reports.

Project Estimates
With the Project Estimates feature, you can add an hourly time estimate to each project or task. This helps in setting client expectations and allows you to compare actual work against the initial estimates.
It serves as a benchmark that can be used to evaluate project performance and make necessary adjustments.
Project Alerts
The Project Alerts feature sends notifications as your project nears its estimated completion time. These alerts act as a timely reminder to review the project’s status and make any necessary adjustments.
This ensures that you’re not caught off guard by projects that are nearing or exceeding their estimated timelines.
Recurring Projects
The Recurring Projects feature allows you to set time estimates to recur at designated intervals, such as weekly or monthly. This is particularly useful for ongoing projects or tasks that happen regularly but still need to be tracked for time and resource allocation.

Fixed Fee Projects
The Fixed Fee Projects feature enables you to set a monetary budget or a fixed fee for a project. This helps in monitoring the financial status of the project, ensuring that it stays within budget.
It’s particularly useful for projects that have a set fee rather than an hourly rate, allowing you to track how the actual work compares to the budget.
Historical Billable Rates
The Historical Billable Rates feature keeps a record of past billable rates for each project or task. This is crucial for maintaining an accurate historical record, especially when you change your pricing structure.
It allows you to look back and see what was charged in the past, providing valuable data for future project estimates and negotiations.
Team and Data Management
User Groups

The User Groups feature allows you to group team members together and assign them uniform project permissions. This is particularly useful for larger teams where multiple members are working on the same project.
By creating user groups, you can streamline the permission-setting process, ensuring that everyone in the group has the same level of access to project data.
Team Member Audits

Team Member Audits enable you to quickly identify users who have not been tracking time. This feature is useful for managers who need to ensure that everyone is accurately recording their work hours.
It can help in identifying gaps in time tracking and prompt further investigation into why certain team members are not logging their time.

Team Reminders
The Team Reminders feature sends automated email reminders to team members who have not met their target tracking hours.
These reminders can be set for daily or weekly targets and serve as a nudge to encourage consistent time tracking. This helps in maintaining accurate records and ensures that team members are accountable for their time.
Team Access Level Management
With Team Access Level Management, you can assign different permission levels to each user in your workspace. This allows for a hierarchical structure where some users may have more administrative capabilities than others.
For example, you can designate certain users as project managers with the ability to create and edit projects, while others may only have the permission to log time.
Single Sign-on (SSO)
The Single Sign-on (SSO) feature supports SAML 2.0, allowing team members to log into Toggl using their existing company accounts. This enhances security and simplifies the login process, as users don’t have to remember multiple sets of credentials for different platforms.

Required Fields
The Required Fields feature ensures that all time entries are complete by mandating certain fields to be filled out. This can include the project name, task description, or tags.
By requiring these fields, you can maintain a higher level of data integrity and make sure that all time entries are informative and useful.
Locked Time Entries
Locked Time Entries prevent any changes to time entry data after a set date. This is particularly useful for ensuring that reports are complete and accurate, especially when preparing for client billing or payroll.
Once the time entries are locked, they cannot be edited, providing a stable dataset for financial and performance analysis.
Conclusion
Toggl review: Why you should use it?
Toggl is a time-tracking software designed to optimize your project’s or client’s return on time. It transforms basic metrics into actionable insights, driving profitability and growth without compromising team well-being.
The software is trusted by over 5 million users across 120 countries and offers features that cater to varied work styles, from web to mobile to integrations.
Users report a 25% increase in billable hours, and the software is designed to be anti-surveillance, ensuring that your team will be happy to use it.
Toggl offers data-driven insights to maximize profits and makes time tracking simple for team members while making reporting easy for managers.

Pros
- Ease of Use: The software is intuitive and user-friendly, making it easy for team members to track their time without feeling like it’s a chore.
- Data-Driven Insights: Toggl provides actionable insights that help in identifying areas for improvement and maximizing profits.
- Flexibility: Works across multiple platforms and offers various integrations, catering to different work styles.
- Anti-Surveillance: Designed with privacy in mind, it’s a time tracking solution that employees are comfortable using.
Cons
- Lack of Invoicing: The software does not have an invoicing feature, which could be a drawback for some users.
- Coordination Issues: Some users have reported that the software made project coordination more disjointed rather than streamlined.
- Limited Advanced Features: While easy to use, some users might find the feature set to be limited for more complex project management needs.
FAQ