Notion Review – Workspace That Combines Notes, Docs, Project Management, And Wikis

In this Notion review, you'll find more information about its features, pricing, pros and cons and why you should consider using it.
9.5/10 (Expert Score)
Product is rated as #1 in category Knowledge Base
9.5Expert Score
The only knowledge management software that connects your wiki, notes and projects in one tool

Notion is best described by the three terms “simple,” “basic,” and “affordable.” If your team needs a low-cost, straightforward note-taking app and collaboration solution, this is a great choice. Therefore, Notion is for you if you require a simple tool for organizing and carrying out low-stakes projects. Notion is best suited for one-person or small-group projects because of its lack of robust reporting and budgeting capabilities.

Customer support
Value for money
Ease of use
  • Setting up a read-only link
  • Co-editing
  • Various data source views are available
  • Kanban
  • Embedded media
  • Flexible digital workspace
  • Finding the appropriate article might be difficult at times
  • Images can't be copy-pasted directly

Notion is a cloud-based program that is notoriously difficult to explain. Let us tell you this first before we try to explain what we mean by “Notion” and what it may accomplish: It is something many people rely on for workflow. 

Although Notion has been compared to many other programs, it stands on its own. It may be used to take notes and save data or docs like a networked notepad while also having the collaborative features of a wiki. The setup is simple if you know how, but it might not be very clear at first.

Read further to learn more about Notion, in our review we will detail its features, pros and cons with our rating, and a conclusion about why you should use it.

Click on “open” if you want to see exactly what we will talk about in the rest of this article.

Quick Overview

What is Notion?

Notion is a web-based or on-premise platform and productivity app that helps organizations streamline project processes by providing tools like a product roadmap, to-do lists, and repository patterns. Apps are available for both iOS and Android, allowing users to manage their projects, whether they are complete, in progress, or haven’t yet been begun, from anywhere.

In addition, organizations may work together to complete projects, update expenditure reports and vacation/benefits rules, and exchange meeting notes. The API that comes included with Notion allows organizations to connect the platform with other popular services like Google Sheets, Twitter, Figma, and more. Monthly subscription pricing is offered, and customers may get help by email, phone, and online documentation.

If you’re looking for a project management and/or knowledge base platform that encourages teamwork, go no further than Notion. Ivan Zhao started the company in 2012 after realizing that getting a team to work together across many platforms and manageable time commitments were nearly impossible. Information silos often form as a result, particularly after a key individual has gone.

That’s why he created Notion, to simplify team and project administration. It’s reasonable to say he accomplished his aim a decade later with the release of Notion’s comprehensive set of tools for efficient project management and information exchange. Some popular businesses also rely on Notion for their project management needs, including Pixar, Spotify, Headspace, as well as Cornershop. It works on PCs, Macs, iOS, and Android.

The free version of Notion, which supports collaboration with up to five individuals, is a good choice if you need a straightforward task organizer for your own personal organizing requirements. Because of its low price and high ease of use, this program is ideal for use by anybody managing a spreadsheet of simple project, with the exception of large businesses.

Notion is a new note-taking program that competes with Evernote, although it hasn’t completely established itself yet. It claims to be a combination note-taking tool and task organizer but lacks a straightforward interface for either purpose.

Despite its grand goals, Notion is hindered by a multitude of unnecessary features and settings. Rather than serving as a location for taking notes, the app seems more like a sticker book due to its heavy reliance on symbols and graphics. Improved usability and less redundant functionality are priorities that should be prioritized by Notion’s developers.

The disorganization is unfortunate since Notion is promising. A lot of its issues are superficial, and it offers one of the greatest Evernote importation tools available. Even if you have no immediate plans to use it, it’s a useful productivity program that you should examine.

Notion specifications

FeaturesBoard Database Block / Public Pages / Saving and Displaying Bookmarks / Table Database Block / Text Editor / To-Do List Block
Best suited forIndividuals, Freelancers, Small businesses, Mid size businesses, Large enterprises
Website languagesEnglish / French / Japanese / Korean
Website URLVisit official website
Support linkSupport page
Live chatYes
Company addressNew York, NY, US
Year founded2016


Notion pricing: How much does Notion cost?

With Notion, you can choose from 4 different subscription plans: Personal (free), Personal Pro ($5/month), Team ($10/month/user), and Enterprise ($25/month/user). All of these packages provide little savings if you purchase for an entire year of service at once.

Pricing rangeFrom $5 to $25 per month
Pricing typesAnnual subscription / Monthly subscription
Free planYes
Free trialNo
Money back guaranteeNo
Pricing page linkSee plans

Notion pricing plans


Personal (Free)

  • Pages and blocks are unlimited
  • Share with five people
  • Sync between devices
  • API 

Personal Pro ($5/month)

  • File uploads are unlimited
  • Guests are not limited
  • Version history for 30 days

Team ($10/month/user)

  • Team members are unlimited
  • Cooperative office space
  • Permission to share
  • Resources for administrators 

Enterprise ($25/month/user)

  • SAML Single Sign-On
  • Provisioning of users (SCIM)
  • Log of audits
  • Better protections and management systems
  • Version history is unlimited
  • Dedicated success manager (100+ seats)
  • Contract made to order


Notion features: What can you do with it?

Table Database Block

Notion pages are constructed using blocks. You should become aware of the table database block when you intend to use the program for project management, productivity tracking, or note-taking. These components are tabular displays similar to those in Excel, Figures, or Sheets, with the addition that each column has access to a set of database characteristics that may be used to tailor the display to your needs.

You don’t have to memorize shortcuts or navigate through several menus to accomplish common tasks like adding checkboxes and choosing menus, times, figures, contact details, text, and files rapidly.

Notion has a People feature that lets you include other people in your discussions if necessary. The People feature, which allows you to assign coworkers to a job in addition to labeling them in the text editor, makes the program competitive with ClickUp in terms of project collaboration.

Text Editor

Although Notion’s other features tend to attract more attention, its text editor also deserves mention. To put it simply, it’s neat, individualized, and simple to operate. All the designs you make with Notion will have that simple signature elegance because of the program’s few customization choices and limited color palette.

Lists, headings, links, dividers, quotations, and callouts are just some of the textual features that may be found in Notion’s building blocks. If you highlight something in it, you may alter its color and apply some simple formatting options.

You may also include formulae and code snippets or direct the focus of other users to a specific section of text by mentioning them. Because it includes a text editor, Notion is a great platform for a wide variety of text-based tasks, including note-taking, article creation, snippet management, idea sharing, and more.

Saving and Displaying Bookmarks

The Notion Web Clipper add-on makes it easy to quickly collect web page visual connections for subsequent organization and use. A direct link can be pasted into the editor’s text field. Notion will then invite you to save the URL as a bookmark, along with any relevant metadata and a thumbnail picture, if available.

If you want to use the commands without using the menu, you may click anywhere within the editor and hit the forward slash using the keyboard. To use the bookmarks option, either begin typing “bookmarks” or navigate to the Inline section. To help you break up the monotony of creating a post or article in Notion, this bookmarks block is a great addition. Using this function, you may set up a streamlined bookmarks page.

Board Database Block

The Board database in Notion provides a more visual presentation than the table database. If you prefer a more visual approach to project management, this style is perfect for you. Using the Kanban method to manage your projects is also a viable option.

A board database serves as the basis for the Content Calendar, Task List, as well as Team Tasks templates in Notion. You may use it to diagram any multistep process, even if the steps only include “to do,” “in progress,” and “completed.

Databases for boards are an easy way to see the big picture of your work and where every project stands at a glance. The option to add pictures to the cards is another feature that helps make board databases more attractive.

To achieve this, select the board’s three dots (three vertical dots), then choose a layout, and finally switch the card preview to the page layout. Simply add a board database by clicking somewhere on a page and selecting the appropriate option from the resulting menu.

To-Do List Block

Notion’s checklists are useful if you’d rather not use databases or if you just need a distinct list. To insert one, just right-click any area of the text editor and select “forward slash” from the menu that appears. Find it among the primary building-block choices in the menu. A checklist may be used to make a basic daily to-do list, divide up complex tasks into manageable parts, and distribute tasks among team members.

Public Pages

Public pages within Notion let you make a simple website in minutes, perfect for sharing your work with others. You may use the Share options in the upper left corner to publish virtually anything you do with the program. Moreover, you have complete command over the page’s accessibility for all other Notion users. Once it’s live, the URL may be copied and shared so that others can access it as well.


Notion review: Why you should use it ?

There are several standard features of project management software that may be found in Notion. When compared to other popular project management applications like, Trello or Asana, the Kanban boards, task management, and project schedules aren’t all that different. The streamlined design that makes navigating and using Notion a breeze is one of its biggest strengths.

The problem is that Notion isn’t a replacement for all of your project management needs. The platform’s design does not lend itself to managing project finances or timesheets. You may certainly use other programs for these purposes and then import your work into Notion to share with others, but if you need a comprehensive solution for your project, Notion isn’t it.

Instead, Notion is devoted to improving your productivity through better task management and teamwork. It really shines in that respect.


Notion Alternatives

Before subscribing to Notion, it’s always a good idea to check out the competition and find the Best Knowledge Base Software for your needs. You can find the Notion alternatives here.

Here are some versus to compare Notion with its competitors:


Frequently Asked Questions

Can I get Notion for free?

There is a free version of Notion available for individual use, and the company also provides extensive demos of its paid plans. All of the Notion’s essential features are available in the free edition, with the exception of increased storage space and the ability to invite an unlimited number of contributors. Nevertheless, the free edition of Notion allows for up to five additional users to work together on a project.

Which kinds of groups and tasks do well in Notion?

The ideal use case for Notion is a small team working on a simple project that doesn’t need complex financial tracking or reporting. Consequently, Notion provides everything you require to coordinate your team’s activities and simplify your processes.

Notion Review – Workspace That Combines Notes, Docs, Project Management, And Wikis
Notion Review – Workspace That Combines Notes, Docs, Project Management, And Wikis

Notion review
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