Tradify vs Trello
Features, use cases, pros and cons, and pricing side by side — and which one to pick.
Quick verdict: Pick Tradify if you run a trade business needing quotes, jobs, and invoicing in one app; choose Trello if you want a free, flexible board for general task and project tracking.
Best for: Electrical and AV contractors who want quotes, jobs, and invoices in one system, Plumbers and gas engineers who book and manage jobs while onsite
Read the full Tradify reviewBest for: Small teams that want a free, simple way to organize shared work, Remote teams that need to share context across locations and time zones
Read the full Trello reviewCommission may apply at no extra cost
Tradify vs Trello: features compared
Compare key features side by side
Feature Comparison Summary
Which should you choose?
Choose Tradify if
- You run a trade business and want quotes, jobs, and invoices in one app
- You need invoicing synced with Xero or QuickBooks plus Stripe payments
- You value free one-on-one training and phone support on every plan
Choose Trello if
- Your work is general task and project tracking, not trade jobs
- You need 200+ app integrations and an MCP server for AI tools
Tradify vs Trello: pros and cons
Tradify packs quoting, scheduling, invoicing, and payments into one app built for trades like electrical, plumbing, and HVAC. Setup looks quick with free one-on-one training, though per-user pricing climbs fast for bigger crews and accounting sync is limited to Xero and QuickBooks. Overall, it's a solid pick for trade teams ready to ditch paperwork.
Pros
- Covers the full job lifecycle in one app — capture an inquiry, turn it into a quote, convert it to a job, and issue an invoice without re-typing details
- Real-time scheduling with staff locations on a live map and Google Calendar sync, so dispatchers can see active jobs and assign the next call quickly
- Faster payments through Stripe card payments, invoice view tracking, and automated overdue payment reminders
Cons
- Per-user pricing adds up for larger crews — Lite, Pro, and Plus run $47, $51, and $61 per user/month, so a five-person team pays $235–$305 monthly
- Accounting sync is limited to Xero and QuickBooks Online, and online payments require a Stripe account — businesses on other accounting platforms have no stated support
- Pro features like timesheets, cost tracking, and subcontractor scheduling sit behind the $51 tier, and AI tools plus bulk invoicing require the $61 Plus plan
Trello
Trello makes work visible with drag-and-drop boards, inbox capture from email and Slack, and no-code automation on every plan. The free tier is genuinely usable, though AI, SSO, and data export sit behind pricier plans. Overall, it's an easy, low-risk pick for small to mid-sized teams that want organization without a learning curve.
Pros
- The free plan is genuinely usable, not a demo — unlimited cards, unlimited Power-Ups (200+ app integrations), built-in no-code automation with 250 command runs per month, unlimited storage at 10MB per file, mobile apps, and 2-factor authentication all at $0.
- Quick capture fits how work actually arrives — you can forward emails straight to your Inbox or save Slack and Teams messages as to-dos, with AI-generated summaries and links added automatically.
- The Planner syncs your calendar and lets you drag top tasks into dedicated time slots, so scheduling work is a drag-and-drop action rather than a separate planning session.
Cons
- AI features are locked behind Premium ($10 per user/month annual) and Enterprise — teams on Free or Standard get the Inbox capture but not the AI-generated summaries or AI-assisted boards.
- The free plan caps you at 10 collaborators and 10 boards per Workspace with 10MB per file, which small teams can hit quickly once a second project starts.
- There is no timed free trial — evaluation happens through the free plan — and no refund policy is displayed on the pricing page, so annual commitments carry some billing risk.
Tradify and Trello in detail
Tradify
Tradify is an all-in-one job management app for trade businesses. It covers the full job lifecycle — inquiries, quoting, scheduling, job tracking, invoicing, and payments — in one place. It's aimed at electricians, plumbers, gas engineers, HVAC techs, and property maintenance services, from sole operators to larger teams. A 14-day free trial is available, and no credit card is required to start.
Standout features
- Run every job from one app
- Schedule and track work in real time
- Quote faster and look professional
- Get paid faster with fewer awkward chases
- Easy to roll out, easy to learn
Use cases
- From first inquiry to final invoice
- See your whole day at a glance
- Get paid on the spot
- Protect your margin on every job
Trello
Trello is a visual work management tool from Atlassian. You organize work on boards, capture tasks in an Inbox, and schedule them with a calendar-style Planner. It serves individuals on the free plan up through large organizations on Enterprise. Marketing, product, engineering, design, startup, and remote teams are all highlighted as common users.
Standout features
- Inbox: capture every to-do
- Boards that keep work visible
- Planner: make time for what matters
- Automate the busywork, connect your tools
- Start fast with templates
Use cases
- Track tasks in one place
- Turn messages into to-dos
- Keep projects on track
- Keep remote teams in sync
Pricing compared
List prices from each vendor's pricing page, before taxes and add-ons. Costs are per month.
| Pricing compared | Tradify | Trello |
|---|---|---|
| From (cheapest paid plan) | $47/mo Lite · per user | $6/mo Standard · per user |
| Free plan | No | Yes Up to 10 collaborators per Workspace, up to 10 boards per Workspace, 10MB max file size, and 250 command runs per month |
| Free trial | 14 days | Not stated |
| Money-back guarantee | Not stated | Not stated |
| Annual billing savings | — | Up to 20% |
| Pricing model | Per user | Per user |
| Cost for 1 user | $47/mo Lite plan, billed monthly | FreeCheaper Free plan, billed monthly |
| Cost for 5 users | $235/mo Lite plan, billed monthly | $30/moCheaper Standard plan, billed monthly |
| Cost for 10 users | $470/mo Lite plan, billed monthly | $60/moCheaper Standard plan, billed monthly |
| Cost for 25 users | $1,175/mo Lite plan, billed monthly | $150/moCheaper Standard plan, billed monthly |
| Plans | 4 | 4 |
| Prices checked | Checked Oct 13, 2026 | Checked Oct 12, 2026 |
| Price history | Tracking prices since Sep 9, 2026. No price change detected yet. | Tracking prices since Oct 1, 2026. No price change detected yet. |
- Cheapest plan that fits each team size. Per-user plans are multiplied by the number of users (respecting stated minimums and seat packs). Plans that include some users cost their base price plus the extra-user price for each user beyond those included. Flat-priced plans with no stated user limit are counted as one licence per user.
Cheaper for your team size
For 5 users (billed monthly), Trello costs $30/mo vs Tradify at $235/mo.
- Trello is cheaper at every team size we checked (1 to 25 users).
- For 1 user (billed monthly), Trello costs $0/mo vs Tradify at $47/mo.
- For 10 users (billed monthly), Trello costs $60/mo vs Tradify at $470/mo.
- For 25 users (billed monthly), Trello costs $150/mo vs Tradify at $1,175/mo.
- Only Trello has a free plan.
Computed from published list prices on the dates shown. Excludes taxes, add-ons and promotions.
More comparisons
Frequently Asked Questions
Can Tradify and Trello replace each other?
Not really. Tradify manages the full trade job lifecycle — quotes, scheduling, invoicing, payments. Trello organizes general tasks on visual boards. Pick based on your work type.