Teamwork vs Trello
Features, use cases, pros and cons, and pricing side by side — and which one to pick.
Best for: Digital, design, and marketing agencies juggling many concurrent client projects and retainers, Consulting firms that staff engagements from a bench of billable consultants
Read the full Teamwork reviewBest for: Small teams that want a free, simple way to organize shared work, Remote teams that need to share context across locations and time zones
Read the full Trello reviewCommission may apply at no extra cost
Teamwork vs Trello: features compared
Compare key features side by side
Feature Comparison Summary
Which should you choose?
Choose Teamwork if
- You run client work and need profitability reports and budgeting.
- You want built-in time tracking and resource forecasting.
- You need workload planning to prevent overbooking your team.
Choose Trello if
- You want the easiest setup: sign up and create a board.
- You want an MCP server connecting Trello to any AI tool.
Teamwork vs Trello: pros and cons
Teamwork
Teamwork bundles task management, resource forecasting, time tracking, and profitability reporting in one platform built for client-facing firms — a real edge over generalist tools, though that depth demands upfront setup and per-seat costs that internal-only teams may not justify. Overall, it's a strong pick for agencies, consultancies, and service firms that bill clients for their work.
Pros
- Purpose-built for client work — billable time, budgets, and per-project profitability sit alongside task management instead of living in separate tools.
- Resource forecasting shows team capacity across concurrent client projects, helping managers catch overallocation before deadlines slip.
- Consolidates scheduling, time tracking, cost control, and margin reporting, reducing reliance on spreadsheets for profitability analysis.
Cons
- Client-work features such as billable rates and profitability reporting are unnecessary overhead for teams that only run internal projects.
- Per-seat pricing means costs scale with headcount; teams should confirm current tier prices and plan limits on the vendor's pricing page before committing.
- Meaningful profitability reports require upfront setup — rates, cost settings, and capacity data — so expect a configuration period when migrating from simpler tools.
Trello
Trello makes work visible with drag-and-drop boards, inbox capture from email and Slack, and no-code automation on every plan. The free tier is genuinely usable, though AI, SSO, and data export sit behind pricier plans. Overall, it's an easy, low-risk pick for small to mid-sized teams that want organization without a learning curve.
Pros
- The free plan is genuinely usable, not a demo — unlimited cards, unlimited Power-Ups (200+ app integrations), built-in no-code automation with 250 command runs per month, unlimited storage at 10MB per file, mobile apps, and 2-factor authentication all at $0.
- Quick capture fits how work actually arrives — you can forward emails straight to your Inbox or save Slack and Teams messages as to-dos, with AI-generated summaries and links added automatically.
- The Planner syncs your calendar and lets you drag top tasks into dedicated time slots, so scheduling work is a drag-and-drop action rather than a separate planning session.
Cons
- AI features are locked behind Premium ($10 per user/month annual) and Enterprise — teams on Free or Standard get the Inbox capture but not the AI-generated summaries or AI-assisted boards.
- The free plan caps you at 10 collaborators and 10 boards per Workspace with 10MB per file, which small teams can hit quickly once a second project starts.
- There is no timed free trial — evaluation happens through the free plan — and no refund policy is displayed on the pricing page, so annual commitments carry some billing risk.
Teamwork and Trello in detail
Teamwork
Teamwork.com is project management software designed around the realities of client work. Where generalist tools stop at tasks and deadlines, Teamwork adds the operational and financial layer professional services firms need: scheduling people across projects, capturing billable time, controlling project costs, and reporting on which engagements are profitable. AI-powered features assist with planning and workload decisions across the portfolio.
Standout features
- Resource Forecasting and Capacity Planning
- Time Tracking and Billable Hours
- Profitability Reporting
- Project and Task Management
- AI-Powered Assistance
Use cases
- Agencies Running Multiple Client Projects
- Consulting Firms Staffing Engagements
- IT and Managed Service Providers
- Accounting and Professional Services Teams
Trello
Trello is a visual work management tool from Atlassian. You organize work on boards, capture tasks in an Inbox, and schedule them with a calendar-style Planner. It serves individuals on the free plan up through large organizations on Enterprise. Marketing, product, engineering, design, startup, and remote teams are all highlighted as common users.
Standout features
- Inbox: capture every to-do
- Boards that keep work visible
- Planner: make time for what matters
- Automate the busywork, connect your tools
- Start fast with templates
Use cases
- Track tasks in one place
- Turn messages into to-dos
- Keep projects on track
- Keep remote teams in sync
Pricing compared
List prices from each vendor's pricing page, before taxes and add-ons. Costs are per month.
| Pricing compared | Teamwork | Trello |
|---|---|---|
| From (cheapest paid plan) | $13.99/mo Deliver | $6/mo Standard · per user |
| Free plan | Yes | Yes Up to 10 collaborators per Workspace, up to 10 boards per Workspace, 10MB max file size, and 250 command runs per month |
| Free trial | Not stated | Not stated |
| Money-back guarantee | Not stated | Not stated |
| Annual billing savings | Up to 23% | Up to 20% |
| Pricing model | Flat price | Per user |
| Cost for 1 user | Free Free plan, billed annually | Free Free plan, billed annually |
| Cost for 5 users | $10.99/mo Deliver plan, billed annually · price per account (user limit not stated) | $25/mo Standard plan, billed annually |
| Cost for 10 users | $10.99/mo Deliver plan, billed annually · price per account (user limit not stated) | $50/mo Standard plan, billed annually |
| Cost for 25 users | $10.99/mo Deliver plan, billed annually · price per account (user limit not stated) | $125/mo Standard plan, billed annually |
| Plans | 3 | 4 |
| Prices checked | Checked Oct 12, 2026 | Checked Oct 13, 2026 |
| Price history | Tracking prices since Oct 1, 2026. No price change detected yet. | Tracking prices since Oct 1, 2026. No price change detected yet. |
- Cheapest plan that fits each team size. Per-user plans are multiplied by the number of users (respecting stated minimums and seat packs). Plans that include some users cost their base price plus the extra-user price for each user beyond those included. Flat-priced plans with no stated user limit are counted as one licence per user.
Cheaper for your team size
For 1 user (billed annually), Teamwork and Trello both cost $0/mo.
- Both tools have a free plan.
Computed from published list prices on the dates shown. Excludes taxes, add-ons and promotions.
More comparisons
Frequently Asked Questions
Which has stronger integrations?
Trello includes unlimited Power-Ups linking 200+ apps on every plan, plus an MCP server for AI tools. Teamwork offers Slack, Zapier, and MS Teams, adding QuickBooks and HubSpot on paid tiers.