Close CRM vs Propovoice
Close CRM and Propovoice address core business needs, but their fundamental structures diverge completely. Close CRM is a vertical SaaS tool focused on accelerating sales with AI and communication. Propovoice is a self-hosted WordPress plugin centered on client management and robust invoicing. This comparison boils down to cloud velocity versus ultimate data control.
Pros
Cons
Exceptional value in a self-hosted WP CRM.
Propovoice stands out by offering a complete client management system and CRM directly within WordPress, completely removing the need for fragmented tools and expensive SaaS subscriptions. Overall, we see exceptional value in the low annual pricing combined with the security and control provided by a flexible, self-hosted platform.
Pros
- Complete client management, CRM, and invoicing in one WordPress plugin.
- Self-hosted structure grants users full data security and complete control.
- Highly competitive, low annual pricing structure ($79 for solo freelancers).
- Robust client portal enables 24/7 access to files and project tracking.
Cons
- Requires a self-hosted WordPress environment for installation and use.
- Freelancer plan limits team onboarding to a maximum of 5 members.
- Requires renewal of annual license for continued updates and technical support.
AboutClose CRM
Close is a refreshingly direct CRM, specifically built for selling. Unlike systems that overload you with complex steps, this tool focuses on delivering results. It is designed to be your single hub, functioning as one comprehensive tool for all communication needs. Close works hard to help you better manage customers and effectively work your deals. 💡
AboutPropovoice
Propovoice is an All-in-One Client Management Solution designed to work right inside your WordPress site. It serves as a simple yet powerful WP CRM and Invoicing plugin. This tool is built to support a wide range of service businesses. This includes 🏄 freelancers, independent professionals, and established agencies.
Because it operates as a self-hosted plugin, not a traditional SaaS, you maintain complete security and control over all your data. Users often note that its pleasing user experience makes it quite rare and different in the WordPress environment. It's truly a unified platform for managing your service business needs.
Highlights
Feature Comparison
Features Overview
We highlight the main differences and pick a winner for each feature.
Data Control & Hosting
Close CRM is cloud-based, offering simplicity; Propovoice is self-hosted for full data control.
Close CRM is a modern software-as-a-service (SaaS) platform, managed entirely in the cloud. This provides accessibility and ease of use without needing any self-management. You sacrifice data control for maximum convenience. Propovoice operates as a plugin inside your self-hosted WordPress site. This unique structure ensures you maintain complete security and ownership of all your client data. Propovoice is the winner if data security is your primary concern; Close CRM wins on zero infrastructure hassle and management. This structural difference is the most important trade-off to consider.
Pricing Structure
Close CRM charges per user, while Propovoice charges a fixed annual fee per domain license.
Close CRM uses the industry standard per-seat model, meaning your costs rise directly with team size. Plans range from $0 to $250 per user per year, ensuring high scalability. Propovoice scales primarily based on the number of domains, not users. The Agency plan ($149/year) supports unlimited team members, making it hugely valuable for growing agencies. Close CRM offers flexible monthly billing options not available with the Propovoice annual licenses. For agencies or mid-sized teams, Propovoice offers clearly superior value and cost predictability.
AI Acceleration
Close CRM has robust native AI and integrations; Propovoice focuses on core client management functions.
Close CRM is designed for acceleration, featuring native AI Notetaker and AI Summaries. It boosts outreach speed using the AI Email Rewrite Assistant tool. Close CRM also offers direct integrations with generative AI tools like Claude and ChatGPT. Propovoice does not list or advertise any built-in or integrated AI features in its core offering. For maximizing sales velocity and conversation efficiency, Close CRM is the only viable option here. Propovoice relies on traditional input methods for all client work.
Invoicing & Billing
Propovoice includes native billing tools; Close CRM is a sales CRM and lacks integrated invoicing.
Propovoice is an all-in-one platform that incorporates robust invoicing and estimate tools. It handles simple, recurring, and subscription invoices easily. Propovoice also features a 'quick pay button' on all bills to streamline client payments. Close CRM’s focus is on lead and deal management, not finance or billing. Close CRM users must integrate with external accounting software to handle estimates and invoices. If you need native billing functionality built into your CRM, Propovoice is the better choice for seamless workflows.
Client Portal
Propovoice provides a crucial 24/7 client portal; Close CRM focuses primarily on internal sales team tools.
Propovoice empowers clients with a dedicated portal for collaboration and transparency. Clients get 24/7 access to important files, proposals, and real-time project tracking. This centralizes communication and reduces endless email chains. Close CRM is designed purely for the internal sales rep experience and moving deals forward quickly. It doesn't offer a bespoke portal for external client interaction or project visibility. Propovoice excels at improving client relationships through seamless, open transparency.
Automation Reliability
Close CRM is built to reduce flaky automation tools and centralize communication reliability. Propovoice automates service delivery and lead sourcing instead.
Close CRM actively markets itself as a solution to reduce high Zapier bills and consolidate communication tools. This creates fewer flaky data handoffs and improves workflow reliability. Propovoice focuses on productizing services by generating a Service Catalog and automating fulfillment. Propovoice also integrates lead sourcing from external sites into its pipeline. Close CRM is superior if your goal is minimizing integration complexity and consolidating multiple tools into one reliable hub. Propovoice is better if you want service delivery automation.
Mobile Experience
Close CRM confirms a dedicated mobile app for on-the-go sales. Propovoice does not mention a stand-alone mobile solution.
Close CRM explicitly lists having a mobile app, providing essential flexibility for sales reps traveling. This allows teams to access centralized context and update deals remotely. Propovoice is primarily a WordPress plugin, and the availability of a dedicated native mobile app is not listed. Propovoice functionality may be accessed via a mobile web browser or the WordPress mobile app. For guaranteed full-featured mobile support, Close CRM is the safer choice.
Core Software Goal
Close CRM aims for sales velocity; Propovoice aims for client management unification through project control.
Close CRM is marketed as 'sales-first design' to minimize data entry and speed up deal closure. Its features focus entirely on supporting sales reps’ communication and activity. Propovoice is an 'All-in-One Client Management Solution' encompassing sales, projects, and finance. It replaces multiple administrative tools within one WordPress interface. If you predominantly sell and communicate, choose Close CRM. If you manage long-term client projects requiring billing, Propovoice unifies your software stack.
Our Verdict
Choosing between Close CRM and Propovoice is really a decision about your operational environment and core focus. Close CRM is purpose-built for centralized, high-velocity sales teams needing speed. Propovoice is a workflow consolidator for client-facing service professionals already using WordPress. Both are excellent, but one is clearly right for you. Close CRM’s superpower is sales acceleration and communication consolidation, powered by native AI features. It integrates tools like Claude and ChatGPT to optimize conversations, summaries, and email rewriting instantly. Close CRM is designed to cut software chaos and reduce expensive, flaky integration costs like Zapier. It keeps your sales reps focused only on selling. Propovoice’s superpower is unification: it combines a full CRM, project management, and invoicing directly inside WordPress. Because it is self-hosted, Propovoice gives you rare and complete control over client data security. The robust client portal offers 24/7 transparency and access, drastically simplifying client communication. The deciding factor is budget scalability versus platform integration. Close CRM's per-user pricing means higher costs for larger teams, but it provides seamless SaaS functionality. Propovoice offers unlimited users for a single, low fixed annual fee, making it incredibly economical for growing agencies. Choose Propovoice if you need robust billing and data control within WordPress. Choose Close CRM for pure AI-powered sales velocity acceleration.
Frequently Asked Questions
Which is better for small teams: Close CRM or Propovoice?
Close CRM offers a free plan and scales easily if sales communication is your priority. Propovoice also has a Free Essential plan for core features. Propovoice offers better long-term scalability and fixed costs for unlimited headcount.
Does Close CRM have invoicing like Propovoice?
No, Close CRM focuses on lead management and sales process acceleration. Propovoice includes robust, native tools for estimates and subscription billing. Close CRM users must integrate with a separate accounting solution.
Is Propovoice worth the extra control over Close CRM?
Yes, if data security and WordPress integration are your absolute priorities. Propovoice ensures you maintain full ownership because it is a self-hosted plugin. Close CRM provides a dedicated, managed SaaS environment instead.
Which tool is better for integrating AI features?
Close CRM is clearly superior for AI assistance and smart conversation management. Close CRM includes built-in AI Notetaker, Summaries, and direct integration with Claude and ChatGPT. Propovoice does not mention having any native AI capabilities.
How does the pricing for Close CRM compare to Propovoice for a 15-person agency?
Close CRM bills per user, making a 15-person team significantly expensive. Propovoice's Agency plan provides unlimited team members for a fixed annual fee of just $149. Propovoice offers significantly better scale economics.
Can Close CRM replace my client portal software?
Close CRM is focused on internal sales team efficiency and communication consolidation. Propovoice provides a strong, dedicated client portal accessible 24/7 for files and project tracking. Close CRM does not offer client portal functionality.
Ready to Choose?
Both tools have their strengths. Choose based on your specific needs.