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Leave Dates review

Simple annual leave tracking that replaces spreadsheet chaos with one shared team calendar.

By Ciroapp Editorial Team · Updated Sep 17, 2026

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Ciroapp score

4.1/ 5

Leave Dates turns holiday tracking into one shared calendar with drag-and-drop booking, 24/7 self-service, and automatic manager email summaries. It's easy to use, well reviewed, and backed by a 30-day no-credit-card trial, though plan prices and integration details aren't laid out up front. Overall, it's a solid pick for small teams that want a dedicated leave planner instead of spreadsheets.

Pros

Pros:Booking is genuinely fast — employees drag over dates on a shared calendar and submit a request in a few clicks, from a laptop, phone, or tablet, which removes email chains and manual forms from the process.
Pros:Employees get 24/7 self-service access to their leave entitlement via web and mobile apps, so staff can check what they're owed and plan time off without chasing HR.
Pros:Admins can tailor the system to company policy with custom allowances, leave limits, and leave types, and can import existing leave data so the calendar matches reality from day one.

Cons

Cons:It is a dedicated leave planner, not a full HR platform—there is no payroll, recruitment, or broader HR functionality, so companies needing an all-in-one suite will need additional tools.
Cons:Integration details are thin; there is an integrations page, but teams with specific calendar or HR system requirements should verify compatibility with support before purchasing.
Cons:Larger organisations with strict security requirements should verify that the Cyber Essentials certification meets their internal standards, as deeper compliance documentation isn't prominently provided.

Best for

Small businesses replacing spreadsheets or manual leave processes
Teams wanting staff to self-serve holiday bookings
Managers who need clear approval workflows and team visibility

Free trial: Yes — 30 days

What is Leave Dates?

Chasing holiday requests through spreadsheets and email threads wastes hours you'll never get back. Leave Dates replaces that mess with a shared calendar where staff book their own leave, approvers check and approve requests, and everyone sees who's off and when. You get email summaries, custom allowances, and a 30-day free trial.

Leave Dates is a cloud-based annual leave planner for employers and employees. Staff request time off from a drag-and-drop calendar on any device, then managers review and approve. Admins set allowances, create leave limits, import data, and customise leave types.

It's built for small and growing teams—from agencies and retailers to councils and accountants—who want to ditch manual holiday tracking. Mobile apps and a 30-day free trial make it easy to evaluate.

Should you choose Leave Dates?

Quick buyer guidance before you compare plans or click through.

Choose it if

Teams that value an intuitive, drag-and-drop booking calendar across devices
Admins who need custom leave types, allowances, and limits
Companies wanting daily or weekly email leave summaries
Buyers who prefer a low-risk trial (30 days, no credit card, cancel any time)
Organisations that prioritise strong review scores and responsive support

Skip it if

Buyers wanting a full HR platform with payroll and recruitment—this is a dedicated leave planner, as the vendor's own comparison article points out
Organisations requiring deep, documented integrations—the site links to an integrations page, but details should be verified before you commit
Enterprises with strict security requirements—the site shows Cyber Essentials certification, but larger buyers should confirm it meets their own standards

Next steps before buying

1Start the 30-day free trial—no credit card needed—and import a sample of your existing leave data to test setup
2Confirm integrations with your calendar or HR tools on the vendor's integrations page before committing
3Book a demo if you'd prefer a guided walkthrough for your team
4Compare it against alternatives, including the vendor's own article on leave management systems for small businesses

Ease of use

Sources consistently point to ease of use. Customers describe it as easy to learn, simple to set up from an admin perspective, and intuitive to navigate. Booking takes a few clicks—drag over your dates and book. Staff get 24/7 access via web and mobile apps, and reviewers highlight prompt, helpful customer support when questions come up.

Leave Dates Key Features

📅 Book leave in seconds

Forget email chains and clunky forms. Staff open the calendar on a laptop, phone, or tablet, drag over their dates, and hit book. That's it—the request is in.

It works just as well for a single day off as it does for a two-week holiday.

✨ Approvals without the chasing

Once a request lands, it's over to the approver. They check the dates, then approve—and the person who booked is kept informed of every update. You get a clear workflow instead of lost messages, so nobody's left wondering whether their time off was signed off.

✨ Shape the rules to fit your policies

Admins stay in control without piling on admin work. Pick daily or weekly email summaries for managers, then bend the planner to your own rules. You can:

Set custom allowances
Create leave limits
Change leave types

Import your existing data too, so day one starts with a calendar that matches reality.

✨ Self-service your team will love

Employees get round-the-clock access to their own leave entitlement through the web app and mobile apps. They check what they're owed and plan time off without chasing HR. Reviewers say staff 'absolutely love having 24/7 access'—and setup stays simple from an admin point of view.

Use Cases

📅 Staff book leave in seconds

An employee wants Friday off. They open the calendar on their phone, drag over the date, and hit book. No emails, no chasing.

Expected outcome: the request lands instantly, and staff can check their entitlement 24/7.

✅ Managers approve with full visibility

Two colleagues want the same week off. A manager opens the shared calendar, sees who's already away, and decides in seconds. Expected outcome: fair, visible approvals without endless email threads.

⚙️ Admins shape it to your policies

An admin sets allowances, creates custom leave types, and adds leave limits to match company policy. Existing data can be imported, so setup is quick. Expected outcome: the tool works the way your team actually works.

🚀 Small teams ditch the spreadsheet

A small agency or council replaces its holiday spreadsheet with one shared calendar. Managers get daily or weekly email summaries of who's off. Expected outcome: no more version conflicts or manual tallies.

Leave Dates pricing

Prices not verified yet — see the vendor page.

Leave Dates's pricing page

View pricing page screenshot

Pricing range: Varies by plan — see leavedates.com/pricing-plans

Pricing types: Free trial

Pricing notes

Leave Dates runs on paid subscription plans, and every new account starts with a 30-day free trial — no credit card needed. You can cancel at any time, and current plan prices are listed on the company's pricing page.

Leave Dates is a subscription product with a 30-day free trial — no credit card needed, and you can cancel at any time. Exact plan prices weren't shown on the pages we reviewed, so here's what the company does confirm up front.

Free Trial

Best For: Teams that want to test the full leave planner before committing to a paid plan Other Features:

No credit card needed to sign up
Cancel any time
Full access to the Leave Dates planner during your trial

The trial is the easiest way to see if Leave Dates suits your team. You can book leave, approve requests, set allowances, and try the reporting tools without handing over payment details. If it clicks, you can move onto a paid plan from your account. 🎉

What you get in return is a straightforward leave planner. Staff book time off by dragging over dates on a shared calendar, approvers check and sign off, and admins receive daily or weekly email summaries. You can import data, set leave limits, and create custom leave types too.

Paid Plans

Leave Dates sells its planner through paid subscription plans, and the current tiers are listed on the company's pricing page. The brand positions itself as a simple, affordable alternative to spreadsheets and manual holiday admin. Third-party badges back that up: a 4.8 out of 5 Capterra rating, a Capterra Best Value 2025 award, and a Crozdesk Quality Choice badge. One customer even called it "gorgeous and affordable" after testing more than 12 competing apps.

One practical tip before you buy: plan names, prices, and team-size limits weren't visible on the pages we reviewed, so compare the tiers on leavedates.com/pricing-plans and match the seat count to your headcount. That way you won't pay for capacity you don't need.

The 30-day free trial is the headline offer here. It's confirmed throughout the site with two reassuring extras: no credit card needed, and cancel any time. That gives you a full month to decide before any money changes hands.

How to pay less for Leave Dates

Use the 30-day free trial before you pay.

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Why use Leave Dates?

Spreadsheets fail the moment two people want the same week off. Leave Dates gives your team one shared source of truth for time off, and it's proven at scale—almost 750,000 leave requests have already passed through the platform.

Book leave in seconds — staff drag over their dates on a calendar and hit book, from a laptop, phone, or tablet.
Give employees 24/7 self-service — your team checks entitlements and plans time off without chasing HR.
Tailor it to your policies — set allowances, create leave limits, import data, and customise leave types.
Stay informed automatically — choose daily or weekly email summary reports for managers.
Trust the track record — a 4.8/5 Capterra rating plus independent badges for value and happiest users.
Try it without risk — a 30-day free trial with no credit card required and cancel any time.

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Leave Dates alternatives

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Leave Dates FAQ

What's included in the 30-day free trial?

Full access to the planner. You can book leave, approve requests, set allowances, try the reports, and import data. No credit card is needed, and you can upgrade to a paid plan from your account when ready.

How easy is it to move our leave records over?

Admins can import data, and testing with a small sample during your trial is a smart move. Reviewers describe the admin setup as simple, and you can book a demo for a guided walkthrough.

How does Leave Dates protect our data?

The site displays a Cyber Essentials certification and links to a GDPR guide on its support site. Organisations with strict security requirements should check those measures meet their own standards.

Does Leave Dates integrate with our other tools?

There's a dedicated integrations page at leavedates.com/integrate-with-us. If a specific calendar or HR connection matters to your team, confirm it there or ask their support before you buy.