EssentialPIM Review – Personal Information Manager Software

In this EssentialPIM review, you'll find more information about its features, pricing, pros and cons and why you should consider using it.
9.3/10 (Expert Score)
Product is rated as #1 in category Personal Information Management
9.3Expert Score
Enjoy Productivity At Your Fingertips With EssentialPIM

EssentialPIM is a user-friendly and versatile personal information management program that lets you store and manage all of your critical and personal data in a secure database. The program is simple to install on Windows PCs as well as Ios and android mobile devices.

Customer support
Value for money
Ease of use
  • Interface is extremely intuitive and customisable
  • Can keep your information secured
  • Multilingual
  • Cross-platform application available for Windows, Android and iOS devices
  • Limited features available in Free version
  • Outdated interface
  • No Mac application

You may have to deal with countless data in both business and personal life. Keeping tabs over all of them might become impossible once the data size crosses a certain mark. On top of that, data is always subject to alteration. Keeping note of it all in a journal can make it difficult to look up and increase chances of errors.

Read further to learn more about EssentialPIM, in our review we will detail its features, pros and cons with our rating, and a conclusion about why you should use it.

Click on “open” if you want to see exactly what we will talk about in the rest of this article.

Quick Overview

What is EssentialPIM?

The cross-platform utility, EssentialPIM can serve as your ally in such situations by neatly organizing all your data under one roof in a secure manner while allowing effortless synchronization and data tagging features. Read on to know more about this software and its unique features.

EssentialPIM Introduction

EssentialPIM specifications

FeaturesPersonal Information Managment
Best suited forIndividuals, Freelancers
Website languagesChinese / Deutsch / English / Russian
Website URLVisit official website
Support linkSupport page
Live chatNo
Company addressAstonsoft Ltd. Laki 9A Tallinn 10621 Estonia
Year founded2003


EssentialPIM pricing: How much does EssentialPIM cost?

EssentialPIM pro plan costs you $39.95 per year. You can save your money by buying the lifetime license with $79.95.

Pricing rangeFrom $39.95 to $59.95 per year.
Pricing typesAnnual subscription / Lifetime payment
Free planYes
Free trialYes, 30 days
Money back guaranteeYes, 30 days
Pricing page linkSee plans

EssentialPIM pricing plans


Windows, Android, and iOS are the three platforms on which EssentialPIM is accessible. Because they offer many kinds of licenses, each with distinct feature bundles and discount circumstances, their pricing grid is a little complex. However, the Pro and Business editions come with a 30-day trial period.

EssentialPIM offers the pricing that is worth its workability and productive value. You can avail a 30 days money-back guarantee trial to try and set your hands with the software.

EssentialPIM Pro Lifetime License
With 1 year of free updates $39.95 
With lifetime updates $79.95
EssentialPIM Pro Business Lifetime License
With 1 year of free updates $59.95
With lifetime updates $99.95

EssentialPIM Free version

Free – all platforms provide a free version. It may be used to organize personal data storage of many kinds. It’s entirely free and fully functional on iOS; however, the Windows and Android editions lack certain capabilities, including as some kinds of synchronization, Sticky Notes, the ability to create custom fields, and text formatting.


EssentialPIM features: What can you do with it?

Email Management Tool

Ring in greater productivity to your work routine with this email management tool which aids with easy organization and navigation. As the whole world has shifted to the digital platform, emails have turned into the main form of communication between clients.

Often people have numerous email accounts and it becomes increasingly tasking to juggle between the same.

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EssentialPIM offers a common platform where you can connect email accounts from various email providers. Users can even access the emails and reply to the same in offline mode. There is also an option of customizing the email client as per your preferences in terms of color and layout for a more personalized feel.

The collective inbox of EssentialPIM offers a birds eye view of all your email account inboxes so that users can manage all incoming mails from a unified location.

Easy Synchronization

Remote working has evolved into a necessity of the post-pandemic era. But as employees are working from home, synchronization errors are bound to creep in. EssentialPIM can cater to all your synchronization woes with its ability to exchange data with popular online cloud services.

This can also be beneficial while migrating to EssentialPIM from other tools. If you are transferring from “MS Outlook (Outlook 365)”, then your Contacts, Calendar, Notes and Tasks data will be synchronized to the corresponding Contacts, Calendar, Notes and Tasks module of EssentialPIM. Users can undertake an unlimited number of synchronizations using EPIM which supports both one-way and two-way syncs.

EPIM Cloud

EPIM Cloud

The millennial working population is slowly shifting base to cloud computing, not only to support remote working conditions but also to keep their data safe from getting lost due to system damage. All your EssentialPIM data can be backed up in the EPIM cloud.

Both one and two-way synchronizations are supported so that an identical copy of your data is created in the cloud. Groups, hierarchy and categories are preserved during this synchronization procedure which can be scheduled either on recurring basis or after occurrence of certain events.

Some of the third party cloud services supported by EPIM are iCloud, Google (Contacts, Drive, Calendar, Tasks), / Office 365, ownCloud, Toodledo, Dropbox. 

Collation Of Data

Storing data in different devices can make it difficult while working on a common project. You will have to constantly toggle between devices for collating information and this can add to chances of errors.

The scalable database of EssentialPIM offers an easy solution to all your data storage woes as you get to store all information pertaining to tasks, appointments, contacts, notes, emails and passwords in separate modules for easy access whenever needed. 

Cross Linking Of Data

All the data stored in the EPIM database can be tagged with each other for offering quick navigation between the related elements. This can be helpful while working on a project which involves different data sets which can be treated as a single project.

Making changes in one field gets replicated automatically in the other. If the deadline of a project is changed, then reminders are sent to all the related parties via email communication or system notification. 

Complete Data Security

We understand that when you collate all your crucial information under one roof ranging from client contacts to bank credentials, you might feel scared about the safety of the data.

But EssentialPIM can guarantee peace of mind to users by encrypting data with the AES (Rijndael) 256-bit key. Cloud synchronization is protected by SSL technology which is also used in the fields of online banking.

Data Portability

If you are wary about weighing down your system by downloading the EPIM software, then you would be stunned to know that this utility can run directly from a portable drive. Users can even store their data and related settings in the removable flash drive without worrying about leaving any trace in the host system. 

Data Migration

As you transfer your data from different devices and applications to the common platform of EPIM, you won’t have to deal with any hiccups along the way. EssentialPIM has massive import and export capabilities which doesn’t lock your data.

Some of the common data formats supported by EPIM are HTML, EML, CSV, RTF, XML, TXT, vCard and iCal. 

User Friendly Interface

EssentialPIM interface

It’s very natural for users to feel intimidated while they shift to a new software. But EssentialPIM can ease out this process with its intuitive interface. All the modules are neatly stacked below each other in the left section of the screen.

Users can hide the unused modules from the view and rearrange the rest as per preference. There is also an option of choosing between the light and dark theme.

The look and feel of EssentialPIM is similar to Microsoft Outlook making the transition process easier for migrating users. 

Multi Language Support

Even if English is not your native language, you can still avail EPIM in Portuguese, Italian, German, French, Spanish, Russian, Chinese, Polish, Dutch, Turkish and many more. Such versatility allows the software to cater to a wider user base.


EssentialPIM review: Why you should use it?

EssentialPIM Pro is available in different pricing options and you can choose the one which serves you best. Any of the options come with a free trial version which can provide you with a taste of the real software over a span of 30 days.

There’s also a completely free variant of EssentialPIM – EssentialPIM Free, which can provide you with a limited taste of what the utility has in store.

If you wish to organize your schedule and bring more productivity to your work, then EssentialPIM can serve as your best bet.

EssentialPIM Review – Personal Information Manager Software
EssentialPIM Review – Personal Information Manager Software

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