busybusy Review, Pricing, Features with Pros and Cons

In this busybusy review, you'll find more information about its features, pricing, pros and cons and why you should consider using it.
9.1/10 (Expert Score)
Product is rated as #7 in category Time tracking
9.1Expert Score
#1 Time tracking software to reduce time card headaches

Elevate your construction business to new heights with busybusy’s intuitive design, real-time data insights, and seamless QuickBooks integration. Say goodbye to tedious manual tracking and hello to a streamlined workflow, all backed by top-notch customer support.

Customer support
Value for money
Ease of use
  • Highly customizable
  • Real-time data
  • Responsive customer service
  • Smooth integration with accounting software
  • Easy to navigate
  • Login delays
  • Searchability
  • Browser compatibility

Unlock the secret to streamlined project management and time tracking with busybusy, a software designed to revolutionize how you handle your construction business.

From real-time data tracking to seamless QuickBooks integration, this comprehensive guide dives into the software’s robust features, customer reviews, and even its few shortcomings.

Discover why busybusy might just be the game-changing solution you’ve been searching for. With busybusy, you’re not just managing projects; you’re mastering them!

Read further to learn more about busybusy, in our review we will detail its features, pros and cons with our rating, and a conclusion about why you should use it.

Click on “open” if you want to see exactly what we will talk about in the rest of this article.


What is busybusy?

Busybusy is a GPS-enabled time tracking software primarily designed for construction and other remote industries. The platform offers a range of features including job costing, daily reports, document storage, and progress tracking.

busybusy cover

It aims to simplify time card management by allowing field employees to clock in and out easily, switch between projects, and even track equipment time.

The software also provides advanced data insights to help businesses make better decisions. Busybusy integrates seamlessly with various project management and accounting software, and offers a free 14-day trial.

busybusy specifications

FeaturesAccounting management / Activity Reports / Appointment Scheduling / Central Dashboard / Clock In/Clock Out: / Customizable Reminders / Customize Notification Time / Daily reports / Digital Signature Sign-off / Document Management / Document Tracking / Documents Offline Mode / Efficient Digital Signature and Document Management / Employee Directory / Employee Payroll Data / GPS Location / Health Insurance Partnerships / Limit Document Access / Mobile Application / Notification System / Overtime Monitoring / Payment Tracking and Reporting / Payroll Integration / Performance Management / Performance Management and Employee Engagement / Performance Reports / Professional and Precise Reports / Project Performance / Reminders / Scheduling & Communication / Shift Reminders / Smart Notifications / Summaries / Team Management / Team Messaging / Team Reminders / Team access / Time Off Management / Time Tracking / Track Employee Locations with Geolocation / Track Real-Time Document Progress / Weather Reporting / Zapier Integration
Best suited forSmall businesses, Mid size businesses, Large enterprises
Website languagesEnglish
Website URLVisit official website
Support linkSupport page
Live chatNo
Company address475 South Donlee Drive, St George, UT 84770
Year founded2010


busybusy pricing: How much does busybusy cost?

Navigate the perfect plan for your construction business with busybusy’s flexible pricing options, ranging from a forever-free plan to premium features at $17.99/user/month.

Whether you’re looking for basic time tracking or a comprehensive project management suite, there’s a plan tailored just for you!

Pricing rangeFrom $9 to $17.99 per month
Pricing typesAnnual subscription / Monthly subscription
Free planYes
Free trialYes, 14 days
Money back guaranteeYes, 90 days
Pricing page linkSee plans

busybusy pricing plans


Free Plan:

    • Cost: $0 (free forever)
    • Features:
      • GPS Time Tracking,
      • Job Costing,
      • Equipment Tracking,
      • Unlimited Users

Pro Plan:

    • Cost: $11.99/user/month or $9/user/month (billed annually)
    • Features:
      • GPS Breadcrumbing,
      • Supervisor Tools,
      • Safety Reports,
      • Photos & Notes,
      • Scheduling

Premium Plan:

    • Cost: $17.99/user/month or $14.99/user/month (billed annually)
    • Features:
      • Everything in Pro,
      • Documents,
      • Daily Project Reports,
      • Progress Tracking,
      • Checklists,
      • Team Messaging,
      • Zapier Integration

Both the Pro and Premium plans offer a 14-day free trial with no credit card required.


busybusy features: What can you do with it?

Busybusy offers a comprehensive suite of features tailored to meet the diverse needs of the construction industry. From time tracking and project management to payroll and employee benefits, the platform aims to be a one-stop solution for construction businesses.

Its seamless integrations with existing accounting and payroll software further streamline operations, allowing you to focus on what matters most—building and growing your business.

Time Tracking

busybusy time tracking

Three Ways to Track Time:
Whether you’re an individual worker on the field, a supervisor overseeing a team, or a business owner managing multiple projects, you have a tailored approach to clocking in and out.

This flexibility ensures that time tracking is adaptable to individual needs and responsibilities, making it easier to manage hours across different levels of the organization.

Clock In/Clock Out:
Busybusy allows employees to clock in and out as they move between different tasks, projects, or even job sites. Beyond just tracking time, it also enables employees to log equipment and operator time, track materials used, and report work accomplished.

This comprehensive approach provides a 360-degree view of how time and resources are being utilized on a project.

Supervisor Tools:
Tailored for those in managerial roles, this feature allows supervisors to clock in and out entire teams with a single action. This not only saves time but also ensures that time tracking is consistent across the team.

Supervisors can also perform group actions like scheduling breaks, approving time off, and other administrative tasks, making it easier to manage team logistics and keep projects on track.

Busybusy allows for the creation of detailed schedules that can be shared with employees and include not just the time and duration of shifts but also specific instructions for tasks and even location pins to guide employees to the job site.

This ensures that everyone is on the same page and knows exactly what needs to be done, thereby improving efficiency and reducing the likelihood of errors.

Photos & Notes:
Every photo taken within the app is automatically stamped with crucial metadata including the time it was taken, the GPS location, and relevant project details.

This automated stamping eliminates the need for manual labeling, thereby reducing the chance of errors and saving time. The feature is also useful for sharing other types of documents like plans, receipts, and even annotated sketches.

Who’s Working?:
This Busybusy feature offers a Universal Map that provides real-time data on active projects, employee locations, and equipment locations.

This is particularly useful for project managers and supervisors who may need to quickly access specific documentation for auditing or progress tracking. It’s like having a bird’s-eye view of all ongoing activities.

GPS Breadcrumbing:
This Busybusy feature offers continuous location updates for each employee throughout the day.

This is particularly useful for ensuring that employees are where they claim to be, thereby reducing the likelihood of time fraud. It’s an added layer of accountability that many businesses find invaluable.

Required Onsite:
This feature uses geofencing technology to ensure that employees can only clock in when they are physically present at the job site.

This is particularly useful for businesses that want to ensure that their employees are actually where they are supposed to be during work hours, thereby reducing the chances of time fraud.

Location-Based Reminders:
This feature uses GPS technology to send reminders to employees, prompting them to clock in when they arrive at the job site and to clock out when they leave. This ensures that time tracking is as accurate as possible and reduces the likelihood of manual errors.

Time-Based Reminders:
This feature acts as an additional layer of assurance by sending out reminders based on pre-set times. It’s similar to having an alarm clock specifically for work-related tasks, providing both employees and employers with an added layer of assurance that work hours are being accurately tracked.

Equipment GPS Locations:
This feature helps you keep track of where your equipment is, who is operating it, and what tasks are being performed. This is crucial for resource allocation and can also be invaluable for security and loss prevention.

Timecard Signatures:
This feature allows both employees and supervisors to sign timecards directly from their mobile devices, adding an extra layer of verification and accountability to the time tracking process.

Time Accuracy Sign Off:
At the end of each workday, this feature allows employees to verify that their recorded time is accurate. This reduces the likelihood of disputes and errors when it comes time to process payroll, making the entire process smoother and more efficient.

Employee Breaks:
This feature allows for the real-time documentation of break times, locations, and durations. This can be done by the employee during the workday or at the time of clocking out, and can also be added by office staff for one or multiple employees at once from the web dashboard.

Offline Mode:
This feature ensures that time tracking continues even in areas without cell service. All the tracked data is safely and automatically uploaded to the cloud once service is restored, ensuring that no work time is lost.

Custom Overtime Calculations:
This Busybusy feature allows for the customization of overtime settings, providing the flexibility to set different rates for weekly hours, daily hours, or weekends. This is particularly useful for businesses that have variable work schedules and need to accurately calculate overtime pay.

Time Off Requests:
This feature streamlines the process of requesting time off by allowing employees to do it directly from their mobile devices. They can specify the type of time off, whether it’s paid or unpaid, and even attach notes or documentation if needed.

Construction Daily Reports

busybusy daily reports

Simple Yet Customizable Project Reports:
Busybusy’s daily report feature is designed to simplify the process of creating construction reports. It allows for faster note-taking, punch lists, task management, safety documentation, equipment tracking, and easy field reporting.

Once a template is built, the information auto-populates, making it easy to save and share project data on a daily basis.

Accurate Weather Reporting:
Weather conditions can significantly impact the efficiency of a construction crew and even increase the risk of worksite injuries.

Busybusy automatically adds weather data to every daily report, offering customizable time-stamped snapshots throughout the day. This feature helps in planning and risk assessment.

Document Project Progress:
This feature allows for hassle-free construction project summaries complete with photos and notes. Every photo uploaded can be tagged to a specific project for easy retrieval later.

For those who dislike typing, a voice-to-text feature is available to easily add project notes while on the job site.

Tracking Hours & Cost Codes:
With a constantly changing workforce on site, tracking each worker’s hours can be a challenge.

Leveraging its core strength in time tracking, Busybusy instantly adds total hours for each worker along with a breakdown of where they spent their time. This feature enhances the accuracy of labor cost calculations.

Equipment Summary:
Knowing what pieces of equipment are on site, how long they were running, and who operated them is crucial for accurate project billing.

The equipment summary feature eliminates guesswork by providing detailed information on equipment usage, thereby making project billing easy and accurate.

Safety & Injuries for Employees:
Worksite safety is a major concern in construction. This feature allows for daily safety sign-offs from employees and provides a platform to document any injuries or safety concerns. This proactive approach helps in reducing liability and improving overall job site safety.

Digital Signature Sign-off:
At the end of each day, this feature allows for the quick generation and digital approval of reports. This streamlines the reporting process, improves project management, and even frees up some extra time at the end of the workday.

Document Management

busybusy document

Upload Documents:
Busybusy’s document management feature allows you to upload various types of files, such as site plans, permits, zoning certificates, diagrams, building codes, and expense report forms.

These documents can be attached to specific projects, and you can include a description to clarify the document’s purpose. Additionally, you can limit which positions within the company can view the document, enhancing security and relevance.

Filters & Storage:
All uploaded files are stored in a centralized document library. This library offers filtering options, allowing you to sort documents by project or by access level.

You can choose to limit access to specific roles within the company or make documents universally accessible, providing flexibility in how information is shared.

Ditch Paper. Documents & Time Cards Deserve Better:
This feature emphasizes the move towards digitalization, encouraging you to manage and sort all your documents electronically. It aims to replace traditional paper-based methods, aligning with the digital time card features that busybusy is known for.

This shift towards digital document management is not only eco-friendly but also more efficient and secure.

Fillable Forms:
Busybusy allows you to upload fillable PDF forms. Those with access can open the form, fill it out, save it, and then share it via email or text.

It’s worth noting that the fillable PDF remains an empty template within busybusy; any information added to the form must be shared, saved, or downloaded before closing the document.

Documents Offline Mode:
This feature ensures that document uploading and access are not hindered by lack of cell service. Busybusy’s Offline Mode allows you to upload documents to a project regardless of your location, ensuring that work can continue uninterrupted.

Limit Document Access:
Busybusy provides granular control over who can access individual documents. You can limit document access to specific roles within the company or allow multiple positions to view it.

This feature also allows you to edit access levels at any time, giving you ongoing control over how documents are shared within your organization.

Progress Tracking

busybusy progress tracking

Time Tracking Essentials:
Busybusy’s progress tracking starts with two fundamental elements: identifying who is contributing positively or negatively to the project (“Who Helped”) and keeping track of the materials used.

These basics set the stage for more advanced tracking and analytics, helping you make informed business decisions.

Customizable Measurements:
This feature allows you to measure your project’s progress in terms that make the most sense for your specific needs.

Whether you’re tracking material quantities in square feet, cubic yards, metric tons, or by the sheet, busybusy records it accurately. This customization makes material tracking straightforward and efficient.

Progress Submissions:
Whether you’re an individual worker or a supervisor overseeing a crew, busybusy makes it easy to submit progress updates.

These submissions are organized and can be quickly reviewed, monitored, and documented, ensuring that project goals and expectations are met accurately and promptly.

Ditch Paper Time Cards:
This feature emphasizes the transition from paper time cards to digital progress tracking. It allows you to easily monitor your job site’s progress through busybusy’s software platform, aligning with the broader industry trend towards digitalization for greater accuracy and efficiency.

View Crew Progress:
Busybusy’s progress tracking provides insights into the effectiveness of different days, the efficiency of various crews, and the types of work at which different crews excel.

This data enables you to identify potential issues and make adjustments, helping you build a faster and more efficient business.

Progress Reports:
These are not just about tracking hours; they provide a comprehensive view of your project’s progress. The reports include data on productivity, efficiency, and operational optimization.

With busybusy’s in-depth progress reports, you can stay current on your project’s status and ensure everything is running as smoothly as possible.


busybusy scheduling

Mobile Schedule:
Busybusy’s mobile scheduling feature allows employees to access their work schedules directly from their phones. Not only can they see their shift timings, but they can also view important project information and pre-selected job costing details.

The feature enables employees to clock in and out, take breaks, and switch job costing, all from within their mobile schedule.

Schedule Notifications:
This feature ensures that employees are immediately notified of any changes to their schedule or when a new item is added. This real-time notification system keeps everyone aligned and informed, reducing the chances of misunderstandings or scheduling conflicts.

Ditch Paper Time Cards:
This feature reiterates the move towards digitalization, specifically focusing on time-off management. It encourages you to transition from traditional paper-based methods to a more efficient and accurate digital system for tracking time and schedules.

Easily Create Schedules:
Busybusy simplifies the scheduling process by allowing you to create daily schedules for individual or multiple employees.

The system shows you which employees are available, preventing double bookings or scheduling someone on their day off. This feature makes it easier for managers to plan resources effectively.

Cost Codes & Instructions:
When creating a schedule, you can assign cost codes that will automatically populate when an employee clocks in. This ensures that job costing is consistent and accurate.

Additionally, you can attach special instructions for the day’s tasks and even assign colors to different entries, helping to keep the schedule organized and easy to read.

Team Messaging

busybusy team messaging

Customize Audience:
Busybusy’s Team Messaging feature allows you to tailor your audience for each message.

Whether you need to communicate with specific individuals, a particular crew, or the entire team, this feature ensures that the right people receive the right information. This targeted approach streamlines communication and enhances efficiency.

Centralize Communication:
One of the key benefits of Team Messaging is that it centralizes all communication within a single platform.

This eliminates the clutter and confusion that can arise from using multiple channels like texts and emails. Employees can access all relevant messages in one place, making the communication process more streamlined and efficient.

Confirm Message Receipts:
This feature allows you to request confirmation that a message has been seen by its recipients. This ensures transparency and verifies that important messages have been received and read, adding an extra layer of accountability to the communication process.

Notify Employees:
Even if the busybusy app isn’t open, pop-up notifications will alert employees when they receive a new message. This ensures that team members are always up-to-date with company communication, enhancing responsiveness and overall team coordination.


busybusy busypayroll

Payroll Scanner:
Busybusy’s payroll scanner performs a quick scan, taking just 1 to 2 seconds, to identify any potential issues that could lead to payroll errors.

This includes time entry conflicts, time off requests, open time entries, or missing timecard signatures. This proactive feature ensures that your payroll process runs smoothly by flagging issues before they become problems.

Employee Matching:
This feature allows for seamless integration with Gusto, a payroll processing service. You can easily review and match employee records between busybusy and Gusto.

This ensures that your employee data is consistent across both platforms, and you have the option to sync your employees with Gusto for further payroll processing.

Payroll Submitted Summary:
Once you’ve submitted payroll, busybusy instantly syncs with Gusto to start the payroll process. You’re provided with a summary of the results, giving you a chance to review everything.

If needed, busybusy also gives you the option to cancel the payroll and make any necessary adjustments, offering a layer of flexibility and control.

Payroll Adjustment:
If you need to make reimbursements or other adjustments to employee pay, busybusy makes it easy. With just a click of a button, you can add payroll adjustments, ensuring that your employees are compensated accurately and promptly.


busybusy busybenefits

Health Insurance Partnerships:
Busybusy has formed multiple partnerships to offer affordable health insurance options. This is in response to health insurance being the most desired benefit by employees in the construction industry.

These partnerships aim to provide a sense of security and stability for employees and their families.

Employee Retention Statistics:
The platform highlights key statistics to emphasize the importance of offering benefits for employee retention.

For example, 52% of employees said they would have stayed at their previous job if benefits were offered, and 97% of construction companies found hiring and retention easier after offering benefits.

Planstin Administration Partnership:
Busybusy partners with Planstin Administration to offer innovative benefit packages tailored to fit specific business needs. These packages aim to ease the third-highest cost in construction-related businesses: insurance.

Benefit Packages

  • Preventative Care:
    Offers Health Savings Account (HSA), Minimum Essential Coverage (MEC), or Preventive Advanced plans that cover preventive services at 100% with no limitations for pre-existing conditions. Drug discounts and affordable copays are also available.
  • Supplemental Plans:
    Provides coverage for critical illness, hospital indemnity, and accident plans. These cover hospitalization and expenses related to accidents, illness, or injury.
  • Zion HealthShare:
    Offers security for large medical expenses that exceed the coverage of your base health plan. Zion HealthShare is a non-profit organization that has shared in over $46 million in medical expenses.
  • Dental:
    Planstin’s Standard Dental plan is a traditional PPO and utilizes the GEHA Connection Dental Network. It includes 100% coverage for preventive services, 80% for basic services, and 50% for major services.
  • Vision:
    Offers a vision plan with low copays for eye exams and other eye-health services. The plan has a yearly allowance of $150 for equipment including frames or contact lenses and no network limitations.
  • Telemedicine:
    Provides 24/7/365 healthcare access to board-certified doctors from the comfort of your home. General medicine visits have no copay.
  • Mental Wellness:
    Addresses mental health concerns through partnerships that offer convenient and effective mental health services.
  • Compliance:
    Planstin’s plans are tailored to fit specific needs and are offered at half the cost of traditional insurance, allowing businesses to focus on growth and employee care.

Integrations for Construction Needs

busybusy integrations

Accounting and Payroll Software Compatibility:
Busybusy is designed to integrate seamlessly with your existing accounting or payroll software. This allows for the effortless transfer of employee time information, streamlining the payroll process and reducing the time it takes to complete it.

The integration capabilities of busybusy are geared towards saving you time. By automating the transfer of essential data, you can complete your payroll tasks in minutes rather than hours, freeing up valuable time for other important business activities.

Focus on Core Activities:
By taking care of the tedious and time-consuming aspects of payroll and accounting, busybusy’s integrations allow you to focus on more strategic and impactful areas of your construction business.

The integration features are designed to be a robust solution for construction companies, aiming to simplify and streamline not just time tracking and project management, but also accounting and payroll processes.

This comprehensive approach ensures that you can manage all aspects of your business more efficiently.


busybusy review: Why you should use it?

Busybusy is a time tracking and project management software that stands out for its ease of use, robust features, and excellent customer support.

The software offers real-time data tracking, customizable cost codes, and seamless integration with QuickBooks, making it a go-to solution for businesses in construction and other industries.

Users appreciate the ability to switch between tasks effortlessly and the software’s adaptability to various job sites. However, it’s not without its drawbacks.

Some users have reported issues with searchability within projects and compatibility with certain browsers like Firefox. Additionally, the software may require a learning curve for mastering all its features.

busybusy construction


  • Ease of Use: Intuitive interface that’s easy to navigate.
  • Real-Time Data: Provides real-time insights into project timelines and labor costs.
  • Customer Support: Highly responsive customer service for troubleshooting and queries.
  • Customization: Allows for custom cost codes and specific job site tracking.
  • Integration: Smooth integration with accounting software like QuickBooks.


  • Searchability: Limited search options within project details.
  • Browser Compatibility: Reported issues with Firefox.
  • Login Delays: Some users mentioned long login times affecting their workday start.


Frequently Asked Questions

busybusy Review, Pricing, Features with Pros and Cons
busybusy Review, Pricing, Features with Pros and Cons

busybusy review
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9.1 / 10